Participants

Present: Will Cary, Sandra Cherry, Art Dietz, Ginger Grizzle, Elyse Hensley, Jerry Lyndrup, Sally Reisz, Ruth Robins, Don Snow, Harvey Turner, Clyde Warner, Jeff Webb, Michele Wogaman, Fr. Richard Humke

Absent: Gail Richardson

Call to Order and Opening Prayer

The vestry meeting was called to order at 5:30 PM by Senior Warden Will Cary and the opening prayer was offered by Fr. Humke.

Approval of Minutes of November 18, 2003 Vestry Meeting

The minutes of the November 18, 2003 vestry meeting were approved as corrected (motion Warner, Lyndrup second). The pertinent part of the first sentence of the Building and Grounds section should read: “which is $5,000 less than” (rather than “which is $5,00 less than”).

Vestry Committee Reports

· Budget and Finance – Chair Harvey Turner reviewed Calvary’s monthly financial report reflecting the analysis of revenues and expenses and then outlined suggested outreach disbursements. The vestry approved (motion Robins, second Reisz) the expenditure of $10,000 to the following organizations as indicated:

· $4,500 HELP

· $1,000 Cabbage Patch

· $1,000 St. John’s

· $600 Alice James Literacy Program

· $1,000 House of Ruth

· $900 St. George’s

· $1,000 Center for Families and Children (Spouse Abuse Center)

The vestry also approved (motion Warner, second Cary) a diocesan contribution of $37,893, an amount which is equal to 15% of 2002’s $252,622 income. Staff salary increases of 3% were approved for Margaret Dickinson and Callie Hausman (motion Dietz, second Warner). Motion was made and approved (motion Warner, second Grizzle) to accept the December 2003 financial report.

· Personnel, Planning and Volunteers – Sandra Cherry, Chair, reported that the committee is interested in facilitating the new rector’s move to Louisville and plans to solicit volunteers to be helpers and “go-fers” and to assist with babysitting or providing meals as may be needed during the move-in period. The earliest the Vances can move into their new house is January 6, 2004.

· Building and Grounds – Nothing new to report.

· Stewardship – Michele Wogaman, Committee Chair, reported that at last count Calvary had received 123 pledges for 2004, amounting to $233,615 (which is more than at the same time last year). She requested and the vestry approved (motion Warner, second Dietz) that long-term non-pledgers be removed from the active pledge list used each year for Every Member Canvass activities.

Junior Warden’s Report

Junior Warden Art Dietz reported the names of those individuals who have agreed to allow their names to be submitted to the diocesan office as possible candidates for the following diocesan positions:

· Standing Committee - Clyde Warner

· Trustees and Council - Jim Barnes

· Diocesan Treasurer - Andrea Morris

· University of the South Trustee - Anne Marie deZeeuw

· Bishop Dudley Trustee - James Hill

· Ecclesiastical Court - Art Dietz

Senior Warden’s Report

The Senior Warden shared the following information regarding the Calvary Trustees Meeting held on December 11, 2003:

· $20,000 from endowment income will be placed into the PNC Restricted Gifts Checking Account.

· If the new rector needs to avail himself of it, the Trustees are willing to assist him with funds, to be used toward the purchase of a house, in the form of a 15-20 year loan at a competitive rate of interest.

· The Trustees decided that, on an ongoing basis, 5% of the income from Endowment Fund #1 will be put into the 2004 church budget as a line item under income. The actual amount included in the budget each year will be figured on a “rolling 12” basis, i.e., by averaging income from the past 12 quarters and then taking 5% of that number. It was also decided that $45,000 would be included in the 2003 budget from endowment income.

· No decision has yet been made on either “paying back” or “forgiving” the prior loan from Calvary’s endowment which was used for building repairs and renovations during the 1997-1998 period.

The Senior Warden also advised the vestry that due by January 15, 2004 are names of any persons willing to serve as deputies for the upcoming diocesan convention to be held the first weekend in March in Owensboro. We need to select three (3) deputies, two (2) alternates and a youth deputy. The Rector Letter of Agreement with Marc Vance was also entered into the official minutes of the vestry meeting (we had overlooked doing so at the November vestry meeting, although the agreement stated we would do so).

Staff Reports

· Outreach, Music and Communications

Printed report from Margaret Dickinson is hereby incorporated by reference.

· Education

Printed report from Callie Hausman is hereby incorporated by reference.

Old Business

The Senior Warden reported on his activities related to securing a company to move the Vance’s belongings to Louisville.

New Business

None.

Interim Rector’s Report

Fr. Humke indicated that he had contacted Fr. Vance several times via e-mail and that they have already worked out a schedule for the first three Sundays in January 2004 reflecting which of the two of them will be responsible for the various aspects of the Sunday services.

Closing Prayer and Adjournment

Fr. Humke offered a closing prayer and the vestry meeting was adjourned at 7:20 PM.

Respectfully submitted,

Eleanor Ruth Robins

Eleanor Ruth Robins, Secretary

Calvary Vestry

NEXT MEETING: Tuesday, January 20, 2004, 5:15 PM

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