Participants

Present: Will Cary, Ginger Grizzle, Elyse Hensley, Sally Reisz, Gail Richardson, Ruth Robins, Don Snow, Harvey Turner, Clyde Warner, Jeff Webb, Fr. Richard Humke

Absent: Sandra Cherry, Art Dietz, Jerry Lyndrup, Michele Wogaman

Call to Order and Opening Prayer

The vestry meeting was called to order at 5:25 PM by Senior Warden Will Cary and the opening prayer was offered by Fr. Humke.

Approval of Minutes of August 19, 2003 Vestry Meeting

The minutes of the August 19, 2003 vestry meeting were approved as written (motion Reisz, second Snow).

Interim Rector’s Report

· Fr. Humke reminded the vestry that we must continue to be aware at all times that things are going to be different when a new rector comes. In order to prepare the way for growth and development, Fr. Humke suggested that the vestry find about $5000 to send our new rector and one lay person to visit some urban parishes that are quite successful. Getting ideas about what these parishes are “doing right” would assist us in making our own plans for the future.

· Fr. Humke outlined his plan for the Adult Forum this fall. Each Sunday during the period between October 12 and November 23, he will present a series exploring various issues related to homosexuality and the church. The specific topics for each Sunday will be printed in the September 28 bulletin.

· Fr. Humke committed to staying at Calvary, if necessary, through January 31, 2004 and noted that this will get us through the holiday period and the Annual Parish Meeting. He may be willing to stay a bit longer if a new rector has been chosen but cannot come as soon as the end of January.

Vestry Committee Reports

· Budget and Finance – Chair Harvey Turner and committee member Sally Reisz explained the updated monthly review format for the report of Calvary’s revenues and expenses. The report now lists by name various newly created expense categories, although it does not yet reflect the actual amount of funds which will soon be moved into some of these categories. The Chair also reported that on August 25, 2003, a Trustees meeting was held, with all Trustees present (Senior Warden Will Cary, Junior Warden Art Dietz, Treasurer Harvey Turner, Kate Crawford, Jamie Hendon, Jim Hill and Clyde Warner). At the Trustees meeting, Jim Hill discussed the opinion received from Stites and Harbison which indicates that the Trustees must make all decisions on how monies (derived from either principal or income) in the Calvary Endowment Fund can be spent. The Trustees are still in the process of determining the actual amounts of the original gifts to the Fund. Motion was made and approved (motion Snow, second Grizzle) to accept the September 2003 financial report.

· Personnel, Planning and Volunteers – Sandra Cherry, Chair, reported via e-mail that the church picnic, held September 7 at the home of Ginger Ray, was a great success. She noted that about 65 persons attended; the pony rides for the little folks were great and the pick-up softball game revealed some new “untapped” talent waiting in the wings for next season.

· Building and Grounds/Senior Warden – Senior Warden Will Cary included matters before the Building and Grounds Committee in his report to the vestry. September 29 is the scheduled start date for Louisville Metal Crafting to begin repairs on Calvary’s roof. New carpet and floor tile has been installed in the second floor nursery, a project which came in under budget

thanks to the efforts of several parishioners who helped with the job. Motion was made and approved (motion Robins, second Turner) to charge the cost of approximately $1200 for the carpet and floor tile to budget category #5270, Fixtures and Equipment. The Senior Warden also reported that he has also undertaken some cleaning, repairs and paint work in the second floor hallway and women’s restroom.

· Stewardship – Michele Wogaman, Committee Chair, was not present but sent a written report outlining the schedule of events and publications for the upcoming fall stewardship campaign. The focus for each Sunday is as follows: September 21 (Kick-Off Sunday); September 28 (Coming Home to Calvary); October 5 (“Lord, Make Me a Servant”: St. Francis & Blessing of the Animals); October 12 (Christian Education Sunday); October 19 (Every Member Canvass Sunday). All vestry members are asked to renew their pledges prior to EMC Sunday!

Staff Reports

· Outreach, Music and Communications

Printed report from Margaret Dickinson is hereby incorporated by reference.

· Education

Printed report from Callie Hausman is hereby incorporated by reference.

Old Business

· Senior Warden Cary reminded the vestry that we need to decide how best to handle a parish-wide effort to raise funds for the improvement work being done at All Saints; no decision on this matter was reached, however.

· The Search Committee reported via a written document from John Bugbee that it had met August 26, August 28, August 31 and September 14. Plans are for teams to visit rector candidates for in-person interviews September 20-28 and to have candidates make visits to Calvary and the diocese September 30-October 22. Updates on the committee’s progress will continue to appear in the bulletin on a weekly basis, as well as on Calvary’s web site and in other appropriate publications.

· A report on the contents of the safe in the Calvary sacristy was received. Margaret Dickinson and Ned Reiter were acknowledged for their efforts in compiling this document.

· Don Snow noted that the four individuals retiring from the vestry at the end of the year (Cary, Snow, Turner, Warner) will comprise the nominating committee for the five new vestry members coming on board in 2004. He further noted that any specific qualifications for vestry candidates or restrictions on their eligibility for service should come only from Calvary’s by-laws and church canon law.

· Sally Reisz suggested that this year’s Time and Talent Fair include some mechanism by which a parishioner could express his or her interest in serving on the vestry.

New Business

Sally Reisz noted that there is a new South of Broadway Business Association which, among other things, hopes to focus increased attention on safety issues in Calvary’s neighborhood. Dues are $25 per year and it was suggested that the senior warden or the new rector might wish to join.

Closing Prayer and Adjournment

The vestry meeting was closed with prayer by Senior Warden Cary and was adjourned at 7:00 PM.

Respectfully submitted,

Eleanor Ruth Robins

Eleanor Ruth Robins, Secretary

Calvary Vestry

NEXT MEETING: Tuesday, October 21, 2003, 5:15 PM

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