Vestry Minutes
August 22, 2006
Parker Hall
Participants
Present: Nancy Anderson, H. Nicholas Baker, James M. Barnes,
Noel R. Booker, Laina Brown, Carolyn C. Frazier, Downey M. Gray, James R.
Hendon, Virginia L. Ray, Mary S. Sachs, Margaret Scharre, David L. Stewart,
Clyde K. Warner, David L.Webb; The Rev. J. Edward Morris.
Absent: Andrea E. Morris.
Opening Prayer
The
meeting was called to order at 5:20p.m.; Fr. Morris offered an opening meditation and related scriptural reading from “Meditations for Vestry Members”
followed by a discussion of the reading and then by the Lord’s Prayer.
Minutes of July meeting
Corky
Sachs moved the approval of the July 25, 2006, minutes of the vestry; seconded
by Nick Baker. Motion carried.
Committee Reports
Finance:
Nick Baker presented the financial statements through July 31, 2006. Corky Sachs moved that the report be accepted; Clyde Warner seconded. Motion carried.
The Finance Committee was unable to deal with the audit report or the question of where account 3135 (and other restricted accounts) shows on the balance sheet, as it did not have a quorum at its last meeting. Jamie Hendon will research the virtual v. actual question and the Finance Committee will schedule a special meeting just to deal with the audit report. The next regularly scheduled meeting is September 14.
Downey Gray reported that the remittal information regarding the 2007 Diocesan apportionment had been received. Our apportionment will be based on the 2005 financial information.
Fr. Morris reported that $10,000 had been received from the Bill Mootz estate. The gift was referred to the Finance Committee to 1) recommend what is to be done with it, and 2) to recommend procedures for dealing with non-restricted gifts and memorials in the future. These recommendations are to be presented at the September meeting of the vestry.
Stewardship:
Fr. Morris
reported that the pledge card has been redesigned and that Whitney Hardy has
developed the stewardship campaign letter to be sent to parishioners.
By-Laws/Insurance/Legal:
Nick Baker presented draft revisions to the by-laws
explaining where the few changes were made. The vestry was asked to review the
draft and to get any suggested amendments or emendations to Nick so as to
enable a vote on the final version at the September meeting. It was noted that
the building, house and grounds committees have been changed to the Property
Committee.
Worship:
Jim Barnes drew the vestry’s attention to the August written staff report for Music. He indicated that the Worship Committee met August 1 to discuss the worship services during June and July and to look forward to the remaining services on the Sundays after Pentecost. The September 6 meeting will include discussions of Advent and the use of the Revised Common Lectionary that had been authorized by General Convention to gradually replace the Book of Common Prayer Lectionary. A copy of the new lectionary will need to be purchased for the lectern as well as a new Gospel Book. Fr. Morris noted that the Altar Book would eventually need to be replaced as well as it is very worn and disassembling. Jim noted that a new weekday Bible Study Class has been scheduled for Wednesdays beginning with the Book of Luke on September 20.
Christian
Formation:
David Webb drew the vestry’s attention to the August written staff report for Community and Christian Formation. He noted especially the report on the successful Vacation Bible School, the upcoming EfM program, and the newly planned program for college-age students. Another Newcomer’s Gathering has been schedule for October 6 at the Booker home.
Building,
House and Grounds:
Clyde Warner reported that the kitchen exhaust fan
(damaged by a passing truck) had come in, but was the wrong size and shape and
had been reordered; that the second floor women’s restroom has been
refurbished, thanks to Kathy and Noel Booker and others; that one of the wood
frame around one of the triangular, stained-glass windows has been repaired;
and that the ADT system appears to be working well. Clyde announced that the
Property Committee (formerly the Building, House and Grounds Committee) would
meet Sunday, August 27 at 9:30.
Outreach:
Laina Brown and Jim Barnes drew the vestry’s attention
to the August written staff report for Outreach. David Webb noted that the Book
Aide program center of operations had been relocated from the basement to the
flower preparation area near the Sacristy.
Communication:
Meg Scharre drew the vestry’s attention to the August written staff report for Communication. Meg noted particularly the September 20 deadline for the October Connection. Meg reported that a new informational brochure for visitors and others had been designed as well as business cards containing service time information, etc. Meg was authorized to spend up to $2000 to get the brochure printed.
Parish Life:
Corky Sachs
requested permission to place in the “Unique Boutique” sale seventeen crosses
(found in the safe with no restrictions as to their use), two paintings, a
sofa, two chairs and a coffee table. Downey Gray moved that these be placed for
sale at the Boutique with a specific minimum bid/sale price be reserved for the
paintings and specific crosses as evaluated. Nick Baker seconded. Motion
carried.
Corky further noted that
someone wished to donate a piano to Calvary. Corky was given permission to
proceed to obtain the piano providing it is in good working order. Discussion
ensued regarding the desirability of having pianos in both Parker Hall and the
Parish Hall for various functions.
Ginger Ray reported that
Omni Graphics Printing and Copying, Inc., has donated the printing costs for
the Unique Boutique invitations. Laurie Ray designed the invitations and may
also design a poster.
Fr. Morris reminded everyone
that September 10 is the day of the annual parish homecoming picnic and that
day would be a “casual Sunday” so that parishioners could proceed to the Goshen
farm of Carl and Ginger Ray immediately after the 10:30 worship service.
Junior Warden:
No report at this time. (See New Business)
Senior Warden:
Downey Gray appointed Jim Barnes as chair of the Nominating Committee and
asked that the committee begin its work soon. The vestry was asked to provide
to Jim the name(s) of potential vestry members. Downey also noted a card from
Rhonda Lee thanking the vestry for her “send off” reception and for the gifts.
Rector:
Fr. Morris reported on the ill of the parish. He also reminded the vestry that Fr. Richard Humke will begin as Priest Associate on September 1. He also reported that the Thursday evening program would resume on September 14 opening with a discussion of The Sacred Journey by Frederick Buechner. Fr. Morris further noted that September 17 would be the return of the 9:15 service (with 8:00 and 11:00) and the Christian Formation programs for adults, children and youth. The Blessing of the Animals service is scheduled for October 1 (rain date is October 8).
Old Business:
David Steward distributed copies of the minutes of the Long Range Planning committee. The LRP steering committee will review these and report back to the vestry.
Jamie Hendon reported that
he is gathering information on capital campaign designs from the Consortium of
Endowed Episcopal Parishes. He will share these later with the vestry. He noted
that Jim Barnes had been asked to develop a position description of a Sexton
for inclusion in the capital campaign plans.
New Business:
None
The
next regularly scheduled meeting of the vestry is September 19, 5:15, Calvary
Church with Nick Baker officiating Compline.
There
being no further business, the meeting was adjourned at 7:55p.m. with Compline
officiated by Downey Gray.
Respectfully
submitted,
James
M. Barnes
Secretary
