Calvary Episcopal Church
Vestry Minutes
August 16, 2005
Parker Hall
Participants
Present: Nancy Anderson, H. Nicholas Baker, James
Barnes, Sandra Cherry, Downey Gray, James Hendon, Jerrold Lyndrup, Andrea
Morris, Sara Reisz, Margaret Scharre, Jonathan Smith, David Stewart; The Rev.
J. Edward Morris, The Rev. Rhonda Lee.
Absent: Laina Brown, Elyse Hensley, Mary Sachs.
Opening Prayer
The meeting was called to order at 5:15 p.m.; Fr. Morris offered a
meditation and prayer.
Minutes of July meeting
Sally Reisz moved the approval of the July 17, 2005, minutes of the
vestry; seconded by Downey Gray. Motion carried.
Committee Reports
Finance:
Andrea Morris presented the
financial statements through July, 2005. It was pointed out that the entry for
5120 (Clergy Continuing Education) is incorrect and that adjustments were being
made to move monies given by the Diocese to Rev. Lee for Seminary Support.
Downey Gray moved that the report be accepted; Nick Baker seconded. Motion
carried.
Sally Reisz noted that the
next meeting of the Finance Committee is scheduled for September 8. At that
time a draft budget for next year will be discussed and readied for Vestry
approval.
Stewardship:
Downey Gray announced that the kickoff for
the next Stewardship Campaign is planned for October. Fr. Morris noted that
John Bugbee, Campaign Chair, is putting together a model approach to the
campaign for the next meeting of the Finance Committee.
Worship:
Jonathan Smith drew the
vestry’s attention to the August written staff report for Music. Fr. Morris
reiterated that anyone having ideas for the 9:15 service and/or the outdoor
Eucharist/Blessing of the Animals service on October 2 should contact him or a
member of the Worship Committee as soon as possible. He reminded the vestry that
September 11 is the last Sunday of the summer service schedule and that a
congregational picnic will be held in the courtyard after the 10:30 service.
Services beginning September 18 will be at 8, 9:15 and 11. A discussion
followed regarding the Rector’s desires as to when the congregation sits or
stands for the Prayers of the People and during the Consecration and Words of
Institution. Fr. Ned deferred to the rubrics, but said that otherwise he does
not want to dictate this response. The Worship Committee will take up the
matter and a more instructive service bulletin may be the answer.
Christian Formation:
David Stewart drew the
vestry’s attention to the August written staff report for
Christian Formation.
Registration for the Fall youth program is September 11with September 18 as the
first day of classes.
Building, House and Grounds:
Jerry Lyndrup presented a written report
(attached hereto as a part of these minutes) of major and general maintenance
projects. He and Nancy Anderson noted that two of the more major projects,
plastering and painting of the Nave and Choir/Chancel areas, will have an
impact on the location of the worship service during those activities. Anyone
with ideas regarding same should contact Fr. Morris or a member of the Worship
Committee.
Outreach:
Jim Barnes drew the vestry’s attention to
the August written staff report for Outreach and reported that the Outreach
Committee will be visiting area agency grantees soon. Jerry Lyndrup reported
that September 22 and 23 are the dates scheduled for the “Raise the Roof”
activity of this year’s Habitat for Humanity house.
Communication:
Meg Scharre drew the
vestry’s attention to the August written staff report for Communication
especially pointing out the Connection Deadline
of September 4. She also reported that the logo is ready and will appear on the
next Connection.
Parish
Life:
Sandra Cherry reported that the softball
picnic has been cancelled due to lack of interest; however, the Calvary at the
Bats activity is still on. Downey Gray has tickets for those interested.
Signup/appointments for picture-taking for the pictorial directory are
underway. The pictures will be taken September 26-28. The annual Parish Picnic
is scheduled for October 16 at the home of Carl and Ginger Ray.
By-Laws/Legal:
Nick Baker reported that he has spoken with
the church liability insurance underwriter regarding the purchase of a
defibrillator for use at Calvary. The underwriter strongly discouraged such a
purchase. Calvary Church would be covered, but the individual using the devise
would not. Additionally, there are many other considerations involved. Nick
noted that the subject, therefore, is no longer a viable one. Nick further
reported that our liability coverage in cases of special events such as the
yard sale is satisfactory. The underwriter is mainly concerned with
youth-oriented motoring trips, white water rafting trips, etc. and should be
contacted prior to planning any such events. Nick also reported that the
insurance on the Fine Arts at Calvary has been increased to one million dollar
coverage.
Junior Warden:
Having reported elsewhere during the
meeting, Downey Gray had nothing further to report at this time.
Senior Warden:
Sally Reisz reported that she had in hand
the first check from Kroger in the Kroger Card fundraising activity. She also
reported receipt of parking fees for the Third Street property which she is
contributing to the fundraising account. Sally reminded the vestry that the
Yard Sale is scheduled for this coming Saturday, August 20.
Sally
moved the following charge to the 2004 Internal Audit Committee: The Vestry of
Calvary Episcopal Church hereby charges the 2004 Audit Committee, appointed by
the Finance Committee and comprised of Sandy Beale, Jim Hill and Suzie Egger,
to conduct an audit of the 2004 finances of Calvary Episcopal Church pursuant
to the “Manual of Business Methods in Church Affairs”, Chapter 6 “Audit
Guidelines for Congregations” and to submit an Audit Report to the Rector,
Treasure and Wardens as soon as possible but no later than November 30, 2005.
Downey Gray seconded. Motion passed.
Sally also reminded the
vestry that a “Mutual Ministry Review”, an annual discussion and mutual review
of the total ministry of the parish, needs to be completed soon.
Deacon:
Rhonda Lee reported that she
continues in her duties of pastoral care and preaching and reminded the vestry
that the Thursday evening “Don’t Get Left Behind” series on the “rapture
theology” begins August 25 and extends to September 22. She also reported that
the Adult Forum begins on September 18 with discussions on religion and
politics in ancient Israel. Rhonda also reported that she is beginning to look
at lay ministry at Calvary in terms of building upon and expanding it.
Rector:
Fr. Ned deferred his report to New
Business.
Old Business:
None
New Business:
The Reverend Rhonda Lee was asked to leave
the meeting for a presentation and discussion of the Deacon Position
Description and of the Deacon Letter of Agreement to be effective June 1 to
December 31, 2005. Sally Reisz moved that the Deacon Position Description be
approved with grammatical emendations as noted; seconded by Downey Gray. Motion
passed. Downey Gray moved that the Deacon Letter of Agreement as emended be
accepted and approved, subject to the approval and signature of the Bishop;
seconded by Sally Reisz. Motion passed.
Fr. Ned read into the minutes the resignation of Susan Watts
(attached hereto as a part of these minutes). The resignation is effective
August 31, 2005. Mrs. Watts has served Calvary as Office Assistant/Bookkeeper
since September 1995. The vestry reluctantly accepted the resignation and
approved a Resolution of Appreciation to be written by the Secretary and
attached hereto. Sally Reisz noted that the Personnel Committee (Wardens and
Rector) will review the position and the needs of Calvary and begin the process
of replacing Mrs. Watts. The Parish Life committee was asked to make provisions
for an event honoring Mrs. Watts and Meg Scharre volunteered to obtain a
suitable gift.
The next regularly scheduled meeting of the vestry is September 20,
5:15pm, Calvary Church with Meg Scharre officiating Compline.
There being no further business, the meeting was adjourned at
7:20p.m. with Compline officiated by Nancy Anderson.
Respectfully submitted,
James M. Barnes
Secretary
RESOLUTION OF APPRECIATION
WHEREAS, Susan A. Watts has served
Calvary Episcopal Church as Office Assistant/Bookkeeper since September 1995;
and
WHEREAS, Susan A. Watts has provided a
dedicated and valuable service to the parishioners of Calvary Episcopal Church;
and,
WHEREAS, Susan A. Watts has resigned her
position at Calvary Episcopal Church effective August 31, 2005;
NOW, THEREFORE BE IT RESOLVED that the Vestry
of Calvary Episcopal Church, Episcopal Diocese of Kentucky, does hereby
commend, congratulate and express the deep appreciation of its members to SUSAN
A. WATTS for her years of dedication, loyalty and outstanding service to
the people of Calvary Episcopal Church, Louisville, and extends its best wishes
for good health and much happiness in the years to come.
PASSED AND ADOPTED this 16th Day of
August, Two Thousand Five, by unanimous vote.
Staff Reports
2005 OUTREACH,
MUSIC, and COMMUNICATIONS – August
Outreach:
1.
Food Donations: This report
covers the period from July 12 to August 9. During this time, we received
donations of food worth $1298 . There were no large donations this time,
regretfully.
2. Food
Distribution: During July, we gave out 116 food bags that fed 184 people.
That’s way up from the previous two-month stats.
3. Clothes
Shops for Women and Kids: Thanks to clothing contributed
exclusively by Calvary people, and thanks to the intense interest given to this
project by our weekday volunteers, the number of people clothed at Calvary
given out from July 12 – August 9 was 61. There were more women than men
served, chiefly because there are more clothes for women than for men. MEN,
have been good about our request to donate. We NEED MORE! Thanks to all who
contributed and gave out!
4.
Breads: Bill Garnar’s bread recipes are in the new Calvary cookbook.
That’s the best we can do on breads and jellies at this time.
5.
Book Aid: Books continue to come in, and are well cared for by David Webb,
with advice from Timmons Owens.
6.
Crisis Care (Outreach of sorts!) Both Crisis Care
chairs have had surgery, and we need volunteers to fill the gap until they are
ready to return. It has been hard to find people to coordinate or take meals,
and there have been needs.
7.
The Refugees: We are, as usual, grateful to Lou and Ted Mussler for all
their support and attention to the Sherifi family that will soon celebrate the
6th anniversary of arrival.
8.
CHOICES: The Dickinsons will host a fundraiser for this group at the Bach
Haus on August 14 at 4:00 p.m., giving a 45 minute organ recital. We are hoping
to raise enough funds to make a substantial impact on the purchase of yet
another house that will serve homeless women and children.
9.
YARD SALE: On August 20, the Help Ministries of Central Louisville will have a
Yard Sale at Calvary. Proceeds will benefit both HMCL and Calvary, to be
divided 50-50. Items are being brought to Calvary at present. Huyett Hurley and
Peggy Silliman and Corky Sachs and I are in charge of this event for Calvary,
and we hope to raise a great deal for our Fund-Raising project. Please be
thinking of items you would like to donate, for this is your last chance! Other
fund-raising projects underway will be reported by that committee.
MUSIC:
We can’t say the music program is gearing
up for the fall, because it never did slow down for the summer! We thank all
who gave of themselves all summer to make sure that joyful voices were (and are
being) raised to the Lord!
Communications:
1.
THE CALVARY
CONNECTION deadline is September 4.
2.
The copier is now in place and continues to do a wonderful
job. We now can staple, do front and back, sort, and recognize the people in
the pictures we reproduce! The last CONNECTION looked great, so people say.
3.
Webmaster Jim Barnes continues to do a fantastic job of
updating and adding to the Calvary website. We now have Wedding Music
Guidelines, Funeral Music Guidelines, Burial Forms, and Burial Ground
information added to the site. As of August 9, over 12,641 visitors have logged
in to our website since March 31, 2003.
Margaret Dickinson
Christian Formation Report to the
Vestry
August 2005
The new Christian Formation year is quickly
approaching. Most classes have been
assigned teachers, except for one, but hopefully by time you meet next week,
this will all be finalized! We will
have the following classes:
Nursery
Godly Play I
Godly Play II
Intermediate
Youth
Senior High
Calvary's youth have been invited to a pool party along with
other youth groups in the diocese on Saturday, August 20 in Oldham County. The first meeting to plan for the Youth
Group will be held on Sunday, August 21, at 9:00 a.m.
Teacher Orientation and Sexual Misconduct Training will be
held at Calvary on Tuesday, August 23, 2005.
In September we will have the opportunity to attend training for Journey
To Adulthood at St. Mark's.
Jerry Lyndrup has plans to add windows to all of the
classroom and office doors upstairs.
Also, he is taking care of repairing plaster in Room 204 afterwhich we
will be painting before classes start on 9-18.
Via Media and other adult programs are scheduled for
Thursday evenings and we look forward to meeting the needs of the Calvary
congregation. Look for the yearly
calendar to be posted around the church.
Blessings,
Callie Hausman
