Participants

Present: Will Cary, Sandra Cherry, Art Dietz, Ginger Grizzle, Sally Reisz, Gail Richardson, Ruth Robins, Clyde Warner, Michele Wogaman

Absent: Elyse Hensley, Jerry Lyndrup, Don Snow, Harvey Turner, Jeff Webb, Fr. Richard Humke

Call to Order and Opening Prayer

The vestry meeting was called to order at 5:24 PM by Senior Warden Will Cary, who also offered the opening prayer (Fr. Humke on vacation).

Approval of Minutes of June 17, 2003 Vestry Meeting

The minutes of the June 17, 2003 vestry meeting were approved as written (motion Grizzle; second Warner).

Vestry Committee Reports

· Budget and Finance – Harvey Turner, Committee Chair and Recorder, was on vacation and not available to provide a report in person; however, the monthly financial update prepared by the church office was shared with those present. The secretary noted that a review of prior months’ minutes revealed that the church budget has never been formally adopted by the vestry thus far this year. Due to the absence of the treasurer, the interim rector, and one third of the vestry members, approval of the annual budget for 2003 was tabled until the next vestry meeting in August.

· Personnel, Planning and Volunteers – Sandra Cherry, Chair, noted that no committee meetings are scheduled for July and August due to committee members’ vacation schedules. She also reported that:

1. The annual parish picnic will be held at the home of Ginger Ray on September 7 and will start at 4:00 PM.

2. Calvary’s first-ever softball team, The Chosen, has completed its regular season and will participate in the diocesan tournament which begins July 20, with finals set for July 29.

3. There has been a generous outpouring from the congregation to assist a parishioner in need.

· Building and Grounds – In the absence of Chair Jeff Webb, Will Cary reported:

1. Will is still in the process of getting bids for the planned renovation work on the church building.

2. Clogged condensers in the air conditioning system on the second floor of the church have recently caused some leakage problems. The situation is being addressed.

It was also noted by several vestry members that the carpet in the nursery is showing a lot of wear and needs to be replaced and that the upholstery on one of the sofas in Park Hall is ripped and very worn.

· Stewardship – Michele Wogaman, Committee Chair, reported that:

1. She met on July 1 with Treasurer Harvey Turner to discuss a variety of topics, including EMC, Calvary’s budget and the church’s accounting practices. They agreed that the second quarter pledge statements will include a letter to parishioners indicating that the vestry is aware of and is dealing with pertinent financial issues.

2. On July 3, a meeting regarding EMC planning was held, with Michele Wogaman, Ruth Robins and Meg Scharre in attendance. John Bugbee has agreed to assist with the fall pledge drive as well. Stewardship-related information will appear in the Sunday bulletins and other pertinent publications during the five (5) weeks preceding Canvass Sunday on October 19. Various ideas for involving church school teachers and kids, as well as the heads of volunteer committees, in the 2003 stewardship activities were also shared. Fr. Humke has agreed to review the drafts of appeal letters pertinent to specific giving segments of the parish. The vestry is being asked to set the example by having 100% of their pledges in prior to the mid-September EMC campaign kick-off. On July 9, Fr. Humke, Margaret Dickinson and Michele Wogaman met and reviewed the pledge rolls to determine pledge status, status of parish membership and most appropriate methods of individual pledge solicitation. In addition, the vestry was provided with an outline of the goals of the Planned Giving Committee whose membership now consists of Jim Barnes, Downey Gray, Jamie Hendon, Jim Hill and Jamie McPherson (Michele Wogaman, ex officio). This group will meet for the first time in early August.

Staff Reports

· Outreach, Music and Communications

Printed report from Margaret Dickinson is hereby incorporated by reference.

· Education

Printed report from Callie Hausman is hereby incorporated by reference.

Junior Warden’s Report

Junior Warden Art Dietz reported on the activities of the Rector Search Committee, of which he is a member. Search Chair John Bugbee had sent two written reports to the vestry, as well, noting that the Search committee is currently in the process of completing candidate background reviews (June 26 – August 1) and will soon be ready to begin making candidate visits (August 11-25). The vestry also reviewed and discussed the draft of Calvary’s strategic plan (which will be shared with rector candidates) and decided that the vestry as a whole needs to establish a priority order for the stated goals and objectives. The Junior Warden agreed to e-mail copies of the draft strategic plan to all vestry members, asking them to prioritize the plan’s goals and objectives, to put in writing any other recommendations regarding the plan and to bring their work to the next vestry meeting in August.

Old Business

Michele Wogaman reported on her contact with All Saints conference center regarding plans for the 2004 vestry overnight. A number of dates in the desired February-March timeframe are available. Michele agreed to e-mail vestry members to determine their preferences as to dates.

New Business

· A letter of commendation and appreciation of Calvary’s choir and music program, which Margaret Dickinson had received from grateful parishioners, was shared with the vestry.

· Each vestry member was asked to take a copy of the updated vestry address and phone list and a copy of the updated Calvary parish-wide directory.

Closing Prayer and Adjournment

The vestry meeting was closed with prayer by the Senior Warden and was adjourned at 7:07 PM.

Respectfully submitted,

Eleanor Ruth Robins

Eleanor Ruth Robins, Secretary

Calvary Vestry

NEXT MEETING: Tuesday, August 19, 2003, 5:15 PM

RETURN TO VESTRY PAGE