Calvary Episcopal Church
Vestry Minutes
June 17,
2003 – 5:15 PM
Parish Hall
Participants
Present: Will Cary, Sandra Cherry, Art Dietz, Ginger
Grizzle, Elyse Hensley, Jerry Lyndrup, Sally Reisz, Ruth Robins, Harvey Turner,
Clyde Warner, Jeff Webb, Michele Wogaman, Fr. Richard Humke, John Bugbee
(guest)
Absent:
Gail Richardson, Don Snow, Joan Wempe
Call to Order
The vestry meeting was
called to order at 5:21 PM by Senior Warden Will Cary.
Opening Prayer
Fr. Richard Humke opened the meeting with prayer.
Approval of Minutes of May 20, 2003 Vestry Meeting
The minutes of the May 20,
2003 vestry meeting were approved as amended (motion Dietz; second Lyndrup).
The names of Lyndrup and Richardson were added to the list of those present
at the meeting, the cost of a credentials check on potential rector candidates
was changed from +/- $75 to $50, and the spelling of All Saints was corrected
in the first bulleted paragraph of the Senior Warden’s report.
Search Committee Report
Search Committee Chair,
John Bugbee, was present as a guest at the meeting and presented the following
updates and documents regarding the rector search:
·
Search committee is at step #9 in the process (Search Committee Further Narrows the List of
Candidates)
·
Compliments to those involved, especially Jeff
Webb, for the superb job done on the Calvary brochure
·
Tentative revised committee schedule includes cut
off date of June 19 for candidate responses; June 23-July 23 for review of
candidate credentials and background; July 23-August 10 for visits to select
candidates’ sites
·
Draft copy of Calvary Episcopal Church Strategic
Plan, with the following suggestions:
1. Appoint
a strategic plan “owner” to bring up goals and objectives at each vestry
meeting and to track plan progress and changes
2. Revise
plan in December prior to selection of new vestry members
3. Share
plan with congregation via appropriate avenue(s)
4. Authorize
search committee to use plan in rector candidate interviews
5. Review
plan with new rector
The vestry agreed that the
finalized version of Calvary’s strategic plan may be shared with the rector
candidates and the congregation (motion Robins, second Dietz). Junior Warden Art Dietz agreed to serve as
the “monitor” of the strategic plan for the vestry.
Vestry Committee Reports
·
Budget
and Finance – Harvey Turner, Committee Chair and Recorder,
shared the monthly financial update and reported that he is preparing a letter
to the Louisville Water Company verifying that we have fixed our water leak and
requesting a rebate on the previous $1000 bill (Calvary’s typical bill is
@$350). He also noted that there will
be a meeting of Calvary’s Trustees prior to the next vestry meeting. The Budget
and Finance report was accepted by the vestry (motion Warner, second
Cary). Discussion then ensued regarding
various suggestions for activities to
generate parishioners’ support of the All Saints renovation/improvement
campaign. It was noted that it would be helpful to take steps, both now and in
the future, to encourage greater familiarity on the part of our congregation
with the diocesan conference center. In this light, a motion was approved
(motion Grizzle; second Dietz) charging Michele Wogaman with the task of
contacting All Saints to arrange, if possible, to hold the 2004 Calvary Vestry Retreat
there during the mid-February/mid-March period.
·
Personnel, Planning and Volunteers – Sandra Cherry, Chair, noted that the altar guild, flower
delivery and lay readers reports (which include statement of purpose,
guidelines and procedures) have already been completed and that reports for
ushers, acolytes and hospitality are slated for finalization during the coming
month. Volunteers recently conducted a spring clean-up at Calvary, bringing
freshness and light to numerous areas of the facility. The softball team picnic
will be held June 22 at the Reisz home; also, Ginger Ray has offered her home
again for the annual parish picnic, during the first part of September or
either of the first two weekends in October (vestry preference was for either
September 7 or 14). Hospitality for Sundays is currently not a problem, as
numerous volunteers have signed up on the parish hall calendar. PP&V will
not meet formally in July and August.
·
Building
and Grounds – Jeff Webb, Chair, and various committee
members, reporting:
a. Will
Cary will be spending each Saturday from about 10 AM to noon at the church
taking care of various building/grounds items needing attention; others are
welcome to participate in these activities with him.
b. The
vestry voted (motion Robins, second Reisz) to provide a side-entrance walkway
by striping a parking space close to the side door and marking it “no-parking,”
Ruth Robins to pay for cost of paint and supplies. Elyse Hensley will look into getting a volunteer to do the work.
c. Art
Dietz and Whitney Hardy would like to re-landscape the alcove areas in front of
the church and have volunteered to cover the cost. The vestry gladly accepted their generous offer.
·
Stewardship –
Michele Wogaman, Committee Chair, reported that she has now received prior year
materials from both Ruth Robins and Jeff Webb.
She hopes to convene a meeting of pertinent individuals within the next
two weeks and is especially interested in involving the church school in the
2003 stewardship activities. Sunday,
October 19, was tentatively scheduled as the date for the kick-off of this
year’s Every Member Canvass.
Staff Reports
·
Outreach,
Music and Communications
Printed report from
Margaret Dickinson is hereby incorporated by reference.
·
Education
Printed report from Callie
Hausman is hereby incorporated by reference.
Senior Warden’s Report
Senior
Warden Will Cary reviewed plans for the restoration of the church, both inside
and outside. He noted that John
Campbell (former contractor) is willing to oversee the work; repairs to be
addressed include:
·
re-plastering
various portions of the interior
·
tuck
pointing the stone exterior (in all areas except the south tower, which was
completed previously)
·
replacing
flashing as necessary
·
re-roofing
where needed (Highland Roofing has already inspected the roof and will provide
a bid; other bids will also be sought)
Clyde
Warner reported that he had met with Schnurr’s regarding the cost for the
plastering work; the company projected a cost of $14,000+ for plaster repair,
spot painting and erecting scaffolding in the front part of the church, plus
and additional $7,435 for same in the rear portion. Discussion then ensued regarding how best to finance the
restoration effort; suggestions included covering the costs from the Endowment
Fund or soliciting a major gift.
Junior Warden’s Report
Junior Warden Art Dietz
indicated that the subject matter of his report was covered in the information
already provided by Search Committee Chair John Bugbee.
Interim Rector’s Report
Interim
Rector Dick Humke reported the recent death of Calvary member Geraldine Jesse,
who had previously moved to Bowling Green; interment is to take place in Cave Hill Cemetery on Wednesday, June 18. Fr. Humke also noted progress being made
with the vestry “calling campaign” and asked members to report to him on the
status of their calls if they had not yet done so. Individuals called seem to
be pleased with the contact from Calvary; a number of incorrect phone numbers
and addresses have been uncovered, as well.
The interim rector also reminded everyone that the bishop will be
visiting Calvary on June 29, to conduct baptisms and confirmations/reception.
Old Business
None.
New Business
Jerry Lyndrup and Jeff Webb
will be heading up the band of Calvary volunteers who will take part in the
Episcopal/Lutheran Habitat for Humanity house-building project. The group’s
goal is to have the house under roof in three days, starting Thursday, August
21, 2003. Calvary has donated $2,000 to
the project.
Joan Wempe has tendered her
verbal resignation from the Calvary Vestry and from the Rector Search
Committee, as she is relocating to Knoxville, Tennessee, to assist in opening
up a new women’s hospital. Her
resignation was accepted with regret (motion by Cary, second by Robins); her
vacancies will not be filled at the current time. The secretary will send a letter of thanks and appreciation for
her service to Calvary.
Closing Prayer and Adjournment
The
vestry meeting was closed with a prayer by Fr. Humke and adjourned at 6:59 PM.
Respectfully
submitted,
Eleanor
Ruth Robins
Eleanor
Ruth Robins, Secretary
Calvary
Vestry
NEXT MEETING:
Tuesday, July 15, 2003, 5:15 PM
