Vestry Minutes
May 16, 2006
Parker Hall
Participants
Present: Nancy Anderson, H. Nicholas Baker, James
M. Barnes, Carolyn C. Frazier, Downey M. Gray, Virginia L. Ray, David L.
Stewart, Clyde K. Warner, David L.Webb; The Rev. J. Edward Morris, The Rev.
Rhonda Lee.
Absent: Noel R. Booker, Laina Brown, James R.
Hendon, Andrea E. Morris, Mary M. Sachs, Margaret Scharre.
Opening Prayer
The meeting was called to order at 5:20 p.m. Rhonda Lee offered a meditation followed by
prayer.
Minutes of April meeting
Nick Baker moved the approval of the April 25, 2006 minutes of the
vestry; seconded by Clyde Warner. Motion carried.
Committee Reports
Finance:
Ned Morris presented the
financial statements through April. Clyde Warner moved that the report be
accepted; Nick Baker seconded. Motion carried.
Ned noted that the YTD
Budget recorded for account 4050 (Endowment Income/Operating) was incorrect. It
should read $102, 500. The calculating error would be corrected for the next
meeting. Ginger Ray and Clyde Warner questioned whether account 3135 was
previously called the Preservation Fund. Jim Barnes was asked to research it.
The subject is to be placed on the agenda of the next vestry meeting.
Stewardship:
Downey Gray
reported that Whitney Hardy has agreed to chair this year’s Every Member
Canvass. The vestry had earlier agreed that this year’s campaign would be
conducted similarly to the Kentucky Plan used several years ago.
By-Laws/Insurance/Legal:
Nick Baker distributed the second draft of
the By-Laws containing revisions suggested since the April vestry meeting. He
would like to have these approved at the next meeting of the vestry. Nick also
reported that the cost of repair to the kitchen window (through which a heavy
chain had been thrown) would probably be within the deductible amount. The
insurance company and the police had been notified.
Worship:
Jim Barnes drew the
vestry’s attention to the May written staff report for Music. He further
reported that training for Chalicists would be held on Sunday, May 21,
immediately after the 11:00 service. He also reminded the vestry that three
principal feast days were approaching: May 28 (The Seventh Sunday of
Easter/Sunday after Ascension), June 4 (The Day of Pentecost/Whitsunday) and
June 11 (Trinity Sunday). The Bishop’s annual visitation and Confirmation will
be on June 11. Incense will be used on June 4 and June 11. Ned Morris reported
that the a portion of or all of the Old Testament Lesson on June 4 would be
read in different languages (“divided tongues”) as described in the reading
from Acts appointed for that Sunday. Also, that the Children’s Choir will sing
that day.
Ned Morris reported that
Richard Humke would be leading the Adult Forum when the Fall Forum Session
opens in September – the topic is Iran. Ned also reported that a new director
of the children’s choir is being sought as Elyse Hensley has asked to be
replaced.
Christian Formation:
David
Webb drew the vestry’s attention to the May written staff report for Christian
Formation. He noted that the Calvary Camp at All Saints went well.
Building, House and Grounds:
Clyde Warner
reported that it is believed that the problems with the ADT alarm system are
due to a faulty electrical panel (installed originally by the previous alarm
company that merged with ADT). The telephone system may also be involved and if
a new panel does not correct the situation, Compatible Communications will be
asked to review the internal phone system.
Nancy Anderson
showed the vestry a reconditioned cushion for the sedilia. She reported that
all the cushions will be reconditioned and perhaps parishioners might want to
buy a cushion to help defray the costs.
Carl Hausman is in discussion with Speed
Museum regarding the value of/cost of repair to the Nativity and Crucifixion
paintings in the Sanctuary.
Outreach:
Jim Barnes drew the vestry’s attention to
the May written staff report for Outreach.
Communication:
The vestry’s attention was
drawn to the May written staff report for Communication. Ned Morris reported
that Andy and Carrie Frazier were in the process of designing an ad for Calvary
to place in the newspaper.
Parish Life:
Ginger Ray
reported that discussions regarding the Clothes Closet were continuing and that
advice and suggestions from Ben Small and others were in the process. Ginger
reported that $1505 was raised from the sale of the clothing donated by “She of
Louisville Inc”. Ginger asked that vestry members write a thank you to Annette
Grisanti. Art and Jean Dietz and Corky Sachs were thanked for their work on the
bake sale that, Ginger reported, netted $585 in addition to the clothing sales.
The Bake Sale proceeds are to go into the Fund Raising account, however Ginger
asked that the proceeds from the clothes sale be restricted for use in
defraying some of the costs of the clothes closet project. David Webb moved
that the monies raised from the sale of the clothing donated by She of
Louisville be placed in a temporary restricted fund account to be used to
address the costs of the clothes closet project including any necessary
construction expenses associated with or as a result of the location of the
clothes closet; David Stewart seconded. Motion carried.
The Softball
season is underway. Ned Morris reported highlights of the first game.
Junior Warden:
No report at this time.
Senior Warden:
No report at this time.
Assistant Rector:
Rhonda Lee reported that July 2
is her last Sunday at Calvary and that she will be on vacation July 3-10. She
will be leaving Louisville shortly thereafter.
Rector:
Ned Morris reported that the Inquirer’s
Class continues through Confirmation.
Old Business:
None
New Business:
Ned Morris reported that the
Long-Range Planning Committee kicks off its work on Saturday, June 3, at 9:00.
He also reported that Presentation Academy will hold its awards ceremony at
Calvary on the same day and that Calvary will be the location of a
Congressional meeting on health care reform on June 10.
He noted that next year’s Calvary Camp
at All Saints will be an overnight January 27 with a worship service on Sunday
morning there at the camp.
He also reported that the General Convention of the Episcopal
Church, USA, is scheduled for June 13-21 in Columbus, Ohio, and that some of
the Deputies to Convention will be at Calvary for a presentation on May 18.
Everyone is invited to attend and to give input.
Announcements:
There will be NO JUNE MEETING of
the vestry. The July vestry meeting has been moved to July 25 and the August
vestry meeting has been moved to August 22. The vestry meeting will return to
the third Tuesday of the month on September 19.
The next regularly scheduled meeting of the vestry is July 25,
5:15, Calvary Church with Downey Gray officiating Compline.
There being no further business, the meeting was adjourned at
7:20p.m. with Compline officiated by David Stewart.
Respectfully submitted,
James M. Barnes
Secretary
Staff Reports
CHRISTIAN FORMATION REPORT
TO THE VESTRY
May, 2006
Calvary Camp is this coming weekend and we have some very excited
families joyfully looking forward to being together for fellowship, Bible
study, games, dancing, hiking, worship and renewal, as well as much, much
more. We will also take a look at the
construction site and view the progress, which we already anticipate using next
year.
Confirmation classes have begun and there are four youth
participating in the Sunday Morning classes.
We look forward to a dinner on June 4 with parents and sponsors, as well
as the picnic with Bishop Gulick on June 11.
At the end of April, several classes participated in beautifying
our church by planting Impatiens in the small “garden” in the North parking
lot. The Youth classes discussed the
use in the Book of Common Prayer of the many ways in which we honor the world
that God created. The students also
wrote their own prayer reflecting ways we follow God's call to us to care of
not only each other, but also the larger world.
On May 28, you are invited to attend the “Graduation Ceremony” at
10:00 in Parker Hall when we will be honoring students, teachers, volunteers,
and parents. Christian Formation
classes will conclude with the ceremony for the 2005/2006 year, and will resume
on September 10. Please join us and
show your support and appreciation for all those who tend to our faith
formation.
Callie A. Hausman
calliehausman@yahoo.com
or calliehausman@calvaryepiscopal.org
