Vestry Minutes
March 21, 2006
Parker Hall
Participants
Present:
Nancy Anderson, H. Nicholas Baker, James M. Barnes, Noel R. Booker, Downey M.
Gray, James R. Hendon, Andrea E. Morris, Virginia L. Ray, Mary M. Sachs,
Margaret Scharre, David L. Stewart, Clyde K. Warner, David L. Webb; The Rev. J.
Edward Morris, The Rev. Rhonda Lee.
Absent: Laina
Brown, Carolyn C. Frazier.
Opening Prayer
The meeting was called to order at 5:15p.m. Ned Morris offered an
opening meditation from “Meditations for Vestry Members” followed by a
discussion of the reading and then by the Lord’s Prayer.
Minutes of February meeting
Corky Sachs moved the approval of the February 21, 2006 minutes of
the vestry; seconded by Clyde Warner. Motion carried.
Committee Reports
Finance:
Andrea Morris presented the financial
statements through February 28, 2006. Clyde Warner moved that the report be
accepted; Corky Sachs seconded. Motion carried. Andrea also reported that in
addition to budget item 5019 (Director of Christian Formation Salary), 5080
(Staff Pension) and 5090 (Payroll Tax Expense) will also change as a result of
the salary increase for the Director of Christian Formation and Evangelism.
Stewardship:
No report at this time.
By-Laws/Insurance/Legal:
Nick Baker reported that he was currently
obtaining a disk containing the By-Laws and that regular reports will be made
as the work progresses.
Worship:
Jim Barnes drew the vestry’s attention to
the March written staff report for Music. He noted that the Worship Committee
will meet again on March 28 (a combined March-April meeting) to discuss the
up-coming services: Palm Sunday services:
8:00 and 10:45 (with incense) with a palm procession around the outside of the
church, weather permitting; Maundy Thursday service (with incense): 7:00 with
an Agape meal preceding the service; Holy Eucharist celebrated at 12:05 on
Monday, Tuesday and Wednesday of Holy Week and on Good Friday; Holy Saturday is
planned as a clean-up-the-church day with lunch; Easter services at 8:00 and
11:00 (with incense).
Christian Formation:
David Webb drew the vestry’s attention to
the March written staff report for Christian Formation. David also reported
that he, Gail Richardson and Callie Hausman attended and led workshops at the
Diocesan Leadership Conference at All Saints. David is the Calvary
representative to the Diocesan Department of Christian Formation and Callie has
been elected as chairperson of that department.
Building, House and
Grounds:
Clyde reported that the programmable thermostats have been installed; a
leak in the south vestibule is caused by deteriorated window sills in the south
tower; a leak in the nave is being investigated as is repair to the steps near
the north tower and plastering in the Nave; enhancements to the women’s
restroom near the kitchen are nearly complete; the locks for the west doors
have been approved. Following discussion of the leak caused by the sill damage,
Nick Baker moved that Clyde be authorized to use his best judgment regarding a
fair price and to proceed with repair of the sills; Andrea Morris seconded.
Motion carried.
Outreach:
Jim Barnes drew the vestry’s attention to
the March written staff report for Outreach. Jim noted especially the Lenten
Recital Series from which the proceeds from a free-will offering will be sent
to the Dean of the Cathedral of New Orleans, David duPlantier, to assist
Katrina victims in their recovery. Also, the Help Ministries of Central
Louisville is trying to raise funds to win a matching grant from Metro Council
Utility Commission to assist clients with heating bills. For every dollar
contributed, Metro Council matches it and LG&E doubles it.
Communication:
Meg Scharre drew the vestry’s attention to
the March written staff report for Communication. She also noted that the
newspaper has been doing a good job of advertising the Lenten Recital Series.
Parish Life:
Ginger Ray reported that the fund-raising committee is
considering several activities: a youth activity, a bazaar, a bake sale and
others. Fund-raising proceeds have amounted to $1369.20 so far this year.
Elizabeth Fick Koppen has agreed to handle the E-bay consignment shop for
Calvary. Also reported was an appraisal of crosses found in the Sacristy safe -
$708.
Junior Warden:
Jamie
Hendon reported on the conference on endowed parishes that he and Ned Morris
had attended. He indicated that a full report and recommendations from the
Endowment Advisory Committee would be forthcoming after that committee has had
an opportunity to review the meeting materials.
Senior Warden:
Downey Gray,
following up on the report by the Junior Warden, noted that it was time to move
forward with plans for a capital campaign and to obtain the assistance of a
consultant. Jamie Hendon noted that the Consortium of Endowed Episcopal
Parishes, which sponsored the conference he just attended, provides all the
assistance needed in this regard. In view of this, Jamie moved that Calvary
become a member of the Consortium; seconded by Corky Sachs. Motion carried. A
study committee was appointed to hold preliminary discussions and to help put
together an approach to/steps needed in a plan for a capital campaign; the
committee: Nancy Anderson, Noel Booker, Downey Gray, Jamie Hendon, Corky Sachs,
David Stewart, and Clyde Warner.
Downey also reported that Jay Magness is in a run-off election for
Bishop of Tennessee.
Assistant Rector:
Rhonda Lee
reported that she continues with pastoral visits and Sunday duties. The Adult
Forum Lenten sessions on the Letter to the Hebrews will continue. Also,
she will lead the Lenten Quiet Morning on Saturday, March 25.
Rector:
Ned Morris
reported that he will conduct a communion instruction session on Sunday March
26 for children, youth and their parents. He also reported that Confirmation
sessions for 8th graders begin Sunday, April 23, and an adult
Enquirers class (a refresher course on Anglicanism/Episcopalianism) will begin
Thursday, April 27 – both in anticipation of the Bishop’s visitation on June
11. Ned also reported on the ill of the parish. He also reported that he will
be making a Continuing Education retreat April 2 – April 6.
Old Business:
Downey Gray
reported on the matter regarding some acknowledgment of the art work of Kyle
Hibbs in the Library that had been referred to the Executive Committee. The
Committee recommends that a commemorative inscription be placed on the wall
describing each of the apostolic symbols used and crediting Kyle with the
artistry. Ginger Ray agreed to look into how this might be done and to report
back.
New Business:
Jamie
Hendon noted that he had been thinking about the vestry decision not to declare
his seat on the Calvary Endowment Advisory Committee vacant when he was elected
Junior Warden, an ex-officio member of that committee. Rather than fill two
spaces, he would like to see someone appointed to fill out his term that ends
this year. No action was taken at this time.
Announcements:
None
The next regularly scheduled meeting of the vestry is April 25,
5:15, Episcopal Church Home.
There being no further business, the meeting was adjourned at
7:10p.m.) with Compline officiated by Nick Baker. David Stewart will
lead Compline at the May meeting.
Respectfully submitted,
James M. Barnes
Secretary
