Vestry
Minutes
Parker Hall
Participants
Present:
|
The
Rev. J. Edward Morris |
Noel
R. Booker |
Larry
W. Frederiksen |
Morris
K. Belknap |
James
M. Barnes |
|
Clyde
K. Warner |
David
L. Webb |
Virginia
L. Ray |
Michael
E. Hensley |
Marsha
L. Webb |
|
Molly
Issacs- McLeod |
|
Franklin
Starks III |
William
Vail, Jr. |
John
MacLean |
|
Harvey
Fulton |
|
|
|
|
Absent:
|
Thomas
H. Fulton |
Carolyn
C. Frazier |
|
|
|
Call to Order
The meeting was
called to order at
Minutes of January Meeting
Clyde Warner moved the approval of the
Action
Items
Fund Raising:
Ginger Ray recommended how to account for
fund raising in the budget.
Opening Meditation & Prayer
Fr. Morris read
from Day by Day and the Gospel followed by the Lord’s Prayer.
Committee Reports
Worship:
Athans Adoki gave
the report of the events and services for Holy Week and Easter.
Action Item for Worship Committee: none
Parish Life and Fundraising:
Ginger Ray
reported that there will be a Newcomers Orientation Sunday, April 27. We should
plan to have tours of the church be separate from the orientation. Marsha Webb
added that Emily Redden will in the upcoming production of Annie. Plan an event to see and hear Emily. Also, now is the time
to register for Calvary Camp.
Action Item for Parish Life: none
Christian Formation:
Franklin Starks
gave the report and referred to Callie Hausman’s report to the vestry.
Action Item for Christian Formation: none
Property:
The Property
Committee report was given by Clyde Warner and Michael Hensley.
o
The south tower leaded glass panes have been
replaced.
o
Electricity service for south tower heating has been
completed.
o
The sanctuary woodwork repair is complete. Thanks to
Will Cary.
o
We are awaiting estimates for tile repairs.
o
The slit windows and storm covers have been
installed. The estimated invoice will be $600.
o
The dish washer wall repairs will be done after
Easter. All labor and materials have been donated by Will Cary.
o
Exterior painting and repair of steps remain items
for the capital campaign.
o
Playground: $5000 has been donated by Anita Richards
for the playground (Sammy’s Playground)
structure. What remains to be funded is the cost of the playground area
surface.
o
Playground surface: With the playground itself
having been funded, the discussion turned to the surface area in the courtyard
on which the playground is to be placed. It was suggested to appeal to the
parents of children who will use the playground as well as other potential
contributors. May 11 has been set as the target completion date.
o
Underground pipes and/or conduits could pose a
problem for any work being performed in or around the church buildings.
o
A spring is needed for the plunger for the altar
rail.
o
There is a new leak behind the Ascension window.
Roof repair will be needed.
o
There is a new leak in the Loft as a result of
missing shingles.
o
Cascading water over the downspouts is a growing
problem.
Action Items for the Property Committee: none
Communication:
Athans Adoki
referred to Margaret Dickinson’s Outreach, Music and Communications report for
details. Browse the
Action Item for Communication: none
Outreach:
David Webb
referred to Margaret Dickinson’s Outreach, Music and Communications report for
details. The Humane Society Clean Up Day is Saturday,
April 26. ---–recycling---
Action Item for Outreach: none
Stewardship:
Larry Frederiksen
– no report.
Action Item for the Stewardship Committee: none
Finance:
Jim Barnes
presented the financial statements through February, 2008.
Ginger Ray made a
motion to accept the Treasurer’s Financial Report; seconded by Larry
Frederiksen. Motion carried.
Three Finance
Committee motions were made by Jim Barnes:
o
The Finance Committee moves the appointment of Jamie
Hendon as facilitator and advisor to the 2008 Calvary Investments Advisory
Committee.
Previous question
was called by Jim Barnes and seconded by Ginger Ray. Motion carried.
o
The Finance Committee moves that the Treasurer be
authorized to employ an outside auditor for the 2007 financial records and
reports;
further, that this year a financial review be performed followed by a financial
audit of the 2008 financial records and reports in 2009; and,
further, that this process of alternating
an audit one year followed by a review the next year be approved as normal
operating procedure.
It was clarified
during discussion that all reviews and audits are conducted by an outside
auditor. Previous question was called by Jim Barnes and seconded by Will Vail.
Motion carried.
o
The Finance Committee moves that the internal Audit
Committee established in the By-Laws be authorized to work with the auditor, to
review the findings of the auditor, and to complete a procedural review of the
internal control policies and procedures to assure compliance with these
policies and procedures to describe and recommend any changes to these policies
and procedures.
Previous question
was called by Jim Barnes and seconded by Molly Issacs-McLeod. Motion carried.
An Executive
Committee motion was made by Jim Barnes:
The Executive
Committee of the Vestry moves that the Rector and the Property Committee be
authorized to proceed with all deliberate speed to complete the “Sammy’s
Playground” project including but not limited to review and purchase of
equipment, acceptance of financial contributions, and making any related
decisions and purchases necessary to complete the project safely and in
compliance with local regulations, if any.
Action Item for the Finance Committee: none
Junior Warden:
Larry Frederiksen
noted that there will be a feature about the Alice James Literary Project in
the Calvary Connection.
Senior Warden:
Noel Booker – no report.
Rector:
Fr. Morris
reported that Emily Schwartz will visit
Old Business
Vestry Surveys:
Marsha Webb urged
all vestry members to return completed surveys if they have not done so
already.
Long-Range Planning:
Noel Booker will
reconvene the Steering Committee and provide a report at the next meeting.
New Business
No new business.
Announcements
See agenda.
The next regularly scheduled meeting of the Vestry
is
There
being no further business, the meeting was adjourned at
Respectfully
submitted,
Morris
K. Belknap
Secretary