Participants

Present: Will Cary, Art Dietz, Ginger Grizzle, Elyse Hensley, Jerry Lyndrup, Gail Richardson, Ruth Robins, Don Snow, Harvey Turner, Clyde Warner, Jeff Webb, Michele Wogaman, Fr. Richard Humke

Absent: Sandra Cherry, Sally Reisz, Joan Wempe

Call to Order

The vestry meeting was called to order at 5:23 PM by Senior Warden Will Cary.

Opening Prayer

Fr. Richard Humke opened the meeting with prayer.

Approval of Minutes of February 8, 2003 Vestry Retreat

The minutes of the February 8, 2003 vestry retreat were approved as written (motion by Snow; seconded by Turner).

Vestry Committee Reports

· Budget and Finance – Harvey Turner, Committee Chair and Recorder, reviewed the monthly budget update, highlighting the especially high February utility (LG&E) bill and the fact that, as usual for this time of year, the line item for pledges received is ahead of budget. He also brought up for discussion the issue of paying off the existing note for Parker Hall by utilizing the $143,000 cash and some of the stocks in the Parker Fund. The current interest rate Calvary is receiving on the cash is only 1.25% and a much higher interest rate is being paid by Calvary on the Parker Hall note. The $215,000 currently owed on the note must be paid off by August 2004, when Harvey stated that a balloon payment is due. The Parker Fund contains, in addition to the cash previously noted, approximately $380,000 in stocks and bonds. Motion was made by Harvey Turner, seconded by Ruth Robins, to “pay off our National City Loan #0500511555 (approximately $215,000) with cash available ($143,000) and cash derived from selling stocks from the Parker Fund (Endowment #6). The Trustees will handle this transaction.” Discussion of the motion yielded some concern from various Vestry members that it might not be wise to sell stocks now when their value is lower than in previous years. Clyde Warner then moved to amend the motion to read “The Vestry recommends to the Trustees that they (continue with motion as stated above),” as this would allow the Trustees to use their best judgment regarding whether to sell stocks in the Parker Fund and, if so, which ones to sell. Jerry Lyndrup seconded the motion to amend, which passed. The amended motion was unanimously approved by the Vestry members present.

Will Cary also noted that an expenditure of $397 for a freezer for hospitality hour supplies had been made and that the freezer is now on the premises waiting to be installed in its permanent location.

· Stewardship

Co-Chair Ruth Robins reminded the Vestry that a new Stewardship Chair for the year 2003 needed to be appointed to replace her and 2002 Co-Chair, Ginger Grizzle. Michele Wogaman volunteered to assume these duties and her offer was gratefully accepted. Jeff Webb also asked to be replaced as Chair of the Stewardship Sub-Committee on Planned Giving. It was suggested that Jim Hill might be willing to replace Jeff, and Michele agreed to discuss that possibility with Jim.

· Personnel, Planning and Volunteers – Elyse Hensley, Recorder, reporting for Sandra Cherry, Chair, noted that the committee had met on March 8, 2003, and focused its discussion on staff job descriptions. The committee met again on March 9, 2003 and discussed various issues related to getting Calvary’s hospitality program better organized. PP&V also plans to ask each committee under its purview to develop a written outline which reflects the purpose of the committee, the duties of the committee, the duties of the chair and guidelines/hints for smooth operation of the committee’s activities. Fr. Humke suggested that when PP&V meets again, the group take action to secure a complete listing of the various financial responsibilities carried out by both Calvary staff and lay persons, so that these duties may be reviewed by PP&V, as well as the vestry as a whole.

· Building and Grounds – Jeff Webb, Chair, reported that on March 15, 2003, the committee conducted a walk-through of the premises, during which time Jerry Lyndrup took photos of things that need to be done. Matters recently addressed are repairs to the plumbing in various restrooms, hanging pictures in Parker Hall and installation of new light bulbs behind the stained glass window over the altar. Of particular note are upcoming plaster repairs. Clyde Warner has met with the company that will do the work and he notes that scaffolding will have to be erected in the sanctuary in order for the job to be completed. Careful attention will need to be given to the timing of the repair work, so that conflicts do not arise with weddings already scheduled (two weddings are scheduled for May, but no more until September). Will Cary reported that new 30” shelving will need to be installed in the Food Closet next to the recently acquired freezer for hospitality supplies.

Staff Reports

· Outreach, Music and Communications

Printed report from Margaret Dickinson is hereby incorporated by reference.

· Education

Printed report from Callie Hausman is hereby incorporated by reference.

Search Committee Report

Art Dietz, member of both the Vestry and the Search Committee, reported that the committee had met on February 18 and March 11, 2003. The group has selected John Bugbee as Chair, Sally Reisz as Vice-Chair and Michele Wogaman as Secretary. The committee has participated in an orientation session with its consultant, the Rev. Mark Linder, and has formed sub-committees to address the following: Calvary brochure, Louisville Community information and the Calvary Rector Search Forum scheduled for March 29 from 10:00 AM-Noon. The group has begun to review and evaluate the credentials of the 31 rector candidates about whom information has been received thus far and will send packets to 23 of these individuals. The group has also developed a plan for communicating its progress to the congregation and a tentative schedule of committee activities through June 15, 2003. An ad publicizing Calvary’s rector vacancy has been placed in The Living Church and will appear in the April 13 and May 4 issues of this journal. The committee also submitted for approval an expense statement from their consultant in the amount of $644.77 and covering the following dates: December 16, 2002; December 18, 2002; February 8, 2002 and February 18, 2002. The Vestry approved payment of these expenses.

Junior Warden’s Report

Junior Warden Art Dietz noted his participation on the Rector Search Committee and also at the Annual Diocesan Convention which he, Don Snow and Sandra Cherry attended as delegates.

Rector’s Report

Fr. Humke reported that he has arranged for the Vestry and Search Committee to meet with the bishop on Tuesday, April 1, 2003. The group will share dinner together and then engage in an open discussion. Topics may relate to the search for a new rector, the vision for Calvary’s future, the church’s role and mission as an urban parish, maximizing strengths and overcoming barriers to growth and development, and the bishop’s perspective on how Calvary can best achieve its goals.

Fr. Humke reminded the Vestry that he will be on vacation from July 20 to August 17 and that other arrangements will need to be made to cover the services during that period.

Old Business

· Calvary Vision and Goals – The Rector Search Committee is in the process of drafting a new Calvary brochure and developing wording that the Vestry may wish to adopt re: vision/goals for Calvary. Input regarding this matter will also be solicited from members of the congregation who attend the Calvary Rector Search Forum that is planned for March 29, 2003 from 10:00 AM-Noon.

· Annual Diocesan Convention – Don Snow attended the convention and prepared a written report for the congregation regarding what took place; the report is posted in the Parish Hall for all to read.

New Business

Art Dietz reported that Joan Wempe had requested that $50 be taken out of the Outreach budget to sponsor Calvary’s April Bingo Party at the Episcopal Church Home. After discussion about the best source from which to take the necessary funds, Art made a motion, seconded by Michele Wogaman, that $50 be taken from the Rector’s Discretionary Fund to cover this expense. Motion passed.

Senior Warden Will Cary reported that the annual meeting of church wardens and treasurers will be held April 11-12, 2003. Art Dietz and Harvey Turner are not able to attend, but Will plans to participate.

Closing Prayer and Adjournment

The vestry meeting was closed with a prayer by Fr. Humke and adjourned at 7:11 PM.

Respectfully submitted,

Eleanor Ruth Robins

Eleanor Ruth Robins, Secretary

Calvary Vestry

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