Calvary Episcopal Church
Vestry Minutes
March 16, 2004
Participants
Present: Nick Baker, Jim Barnes, Laina Brown, Sandra Cherry, Art
Dietz, Jerry Lyndrup, Andrea Morris, Sally Reisz, Gail Richardson, Ruth Robins,
Meg Scharre, Jeff Webb; Guests: Ned Reiter, Don Snow.
Absent:
Ginger Grizzle, Elyse Hensley, Michele
Wogaman; The Rev. Richard Humke.
Opening Prayer
Art Dietz called the meeting to
order at 5:20 p.m. and offered an opening prayer.
Appointment of Secretary Pro
Tempore
In the absence of the Secretary,
Jim Barnes was appointed Secretary Pro Tempore.
Minutes of the February 17 meeting and of the
Vestry Retreat (February 20-21)
Jerry Lyndrup moved that the
minutes be accepted, seconded by Andrea Morris. Motion carried.
Report on the 176th
Annual Convention of the Diocese of Kentucky
Ned Reiter and Don Snow, Calvary
Deputies to Convention [along with Michele Wogaman and Haley Hensley (Youth
Delegate)] reported to the vestry on the proceedings at Convention. The written
report gave a brief overview of the 20 resolutions, the results of elections to
diocesan committees, and of the diocesan budget. The vestry was asked to pay
particular attention to Resolution #3 (regarding the “Telling our Spiritual
Journeys” process copies of which were provided), Resolution #5 (regarding a
goal to include 0.7% giving for International Development in the budgets of
each parish in the diocese), Resolution #7 (regarding referring all diocesan
resolutions responding to the confirmation of Gene Robinson as bishop to the
congregations for further study and discussion), and the resolutions attendant
to #7; i.e., #8-#15. [Resolution #5 referred to Finance Committee. Resolution
#3 referred to Parish Life Committee. Resolutions #7-#15 referred to the
Diocesan Relations Committee.]
Committee Reports:
Finance: Andrea Morris presented the
financial report for February as well as a newly developed form for requesting
payments and reimbursements. Motion to accept and approve the financial report
and the form was made by Ruth Robins, seconded by Jerry Lyndrup. The motion
carried.
Sally Reisz moved that the vestry recess and reconvene in
Executive Session for the purpose of discussing a personnel matter; seconded by
Nick Baker. Motion carried.
Sally Reisz moved that the vestry reconvene in Regular
Session; seconded by Nick Baker. Motion carried.
Art Dietz announced that no actions were taken in Executive
Session and that the meeting would proceed per the agenda.
Stewardship: No report at this time.
Building, House and Grounds:
Jerry
Lyndrup presented a written report containing lists of activities completed
February-March, activities that are pending, and long-range major projects.
Andrea Morris emphasized the need for resolution to the drainage problem at the
third street property and Jerry indicated that this would be a number one
priority on the list of pending activities. Added to the list of long-range
activities was a means to improve the pictures of the Nativity and the
Crucifixion in the sanctuary.
Parish Life: Sandra Cherry and Laina Brown
presented a written report regarding the proposed Foyer Groups and the softball
project. The target date for initiation of the Foyer Groups is late April.
Recommendations will be forthcoming regarding softball jerseys, fees and
“concessions”. All program heads under Parish Life have agreed to continue.
Worship: Jim Barnes reported that all program heads were on board and
that each are in the process of receiving their list of persons volunteering
for their particular program.
Communication: Meg Scharre asked that the communications item within
Margaret Dickinson’s written staff report be read. Meg further reported that a
Marketing Committee is being formed and will meet for the first time on
Saturday, March 20 to begin developing plans. [Potential candidates to assume
the role as program head for Diocesan Relations was discussed by the vestry at
this time.]
Outreach: Jim Barnes referred members to the outreach section in
Margaret’s written staff report. With the exception of the Alice James Literacy
Program head, all other program heads are on board.
Christian Formation: Gail Richardson referred members to the
Callie’s written staff report. Gail particularly emphasized the Godly Play
presentation at convention and demonstrations of material for older primary
grades, the Godly Play training session by Kathleen Capcara, the Youth
Progressive Dinner scheduled for March 21, the proposed Art and Soul program,
and the possibility of a Catechesis for youth (which could tie in with
Resolution #3 from the convention). Gail also said that purchase of handbells
was being looked into but that they are expensive.
Long Range Planning: No report at this time.
By-Laws: No report at this time.
Rector and Staff: Staff reports for Outreach, Music and Communications and for
Education were presented in writing.
Search Committee: Sally Reisz presented a written report. She summarized the
written report saying that telephone interviews with several candidates were
being conducted and that Bishop Gulick has spoken with the Bishop of each
candidate. She also reported that Jay Magness (Canon to the Ordinary and
Diocesan Deployment Officer) agreed with the Search Committee that the Oxford
Documents process as we knew it appeared to lack something. There are different
levels of background checks that Oxford makes and the Diocese will use a more
comprehensive check including a credit background check. The Search Committee
had discussed and decided against separate checks on candidates’ spouses.
Junior Warden: Sally asked that vestry liaisons check with the program
heads within their committee area to be sure they wish to continue. The need
for someone to coordinate the kitchen activities was referred to Jerry Lyndrup
and Laina Brown for study and recommendations.
Senior Warden: Art Dietz presented a written report. He reported that he
would be out of town for the next couple of weeks and that any problems could
be handled by Sally Reisz. He also reported that Lavinia Swain has agreed to
begin a Book Club in September and this was referred to Parish Life.
Old Business
Art Dietz asked everyone
to complete and hand in an evaluation form from All Saints covering the
overnight. A date for the Calvary Weekend at All Saints has not been set as
yet.
New Business
A letter regarding the
personnel matter discussed in Executive Session was reviewed and approved for
distribution.
A letter
from The Family Foundation, a group opposing gambling, was reviewed and no
action taken.
Jerry
Lyndrup informed the vestry that appraisers from The Church Insurance Company
would be appraising Calvary for insurance purposes. The matter was referred to
the Insurance Subcommittee.
Jim Barnes brought formal
thanks and appreciation to Nick Baker from the Louisville Bach Society,
particularly the members of the LBS Octet, for his thoughtfulness in providing
a tour guide (Rev. Bolton) for the Octet during their recent concert in Hazard,
Kentucky. The Octet was grateful for something worthwhile to do between 1:00
and 6:00. Nick’s mother also made the evening concert a delight.
Julia Richardson would be
the featured artist at the next Lenten Recital Series, Wednesday, March 17.
The next
meeting of the vestry is April 20, 2004, at 5:15 p.m. at Calvary Church.
There
being no further business the meeting was adjourned at 7:15 p.m. with closing
prayer by Art Dietz.
Respectfully
submitted,
James M.
Barnes
Secretary
Pro Tempore
2004 OUTREACH, MUSIC, and COMMUNICATIONS – Mar.
Meeting
Outreach:
1. Food
Donations: This report covers the period from February 16
through March 15. The value of food donations during this period is $6,123! The
gigantic part of those food donations was supplied by Kentucky Harvest through
the hard work of Walter Morris, who personally loaded 8,500 cans of food onto
his trucks and brought them to Calvary. He and I unloaded them all. WOW. And
for those people who saw all the stuff piled in the hallway and thought we’d never
get rid of the cans, know that the hallway is now empty of cans – all having
found homes with those who don’t have enough to eat! Thanks, Walt!
2. Food
Distribution: During February, we gave out 121 food bags that
fed 209 people.
3. Clothes Shops
for Women and Kids:
Thanks to clothing contributed exclusively by Calvary people, and thanks to the
intense interest given to this project by our weekday volunteers, the number of
people clothed at Calvary continues to increase. Since February 16, we have
clothed 55 people. Without volunteers Ned Reiter, Larry Brown, John Cunningham,
Joyce Tichenor, Bill Adams, and Lois O’Hara, this ministry would not be half as
successful.
4. Breads: Bill Garnar is making bread for the Lenten lunch
series, and we are so grateful.
5. Book Aid: David Webb is now in charge of the books, and has
made a nice basket in which to drop the books. Timmons lends invaluable and
undying assistance to David.
6. Crisis Care (Outreach of sorts!) Jean Dietz, assisted by Shirley Leach, has been
making calls to the church most Wednesdays and then following up on those who
are sick or in crisis. Their help has been greatly appreciated and very
encouraging. Lois O’Hara also continues to write welcoming notes to those who
sign the guest book.
7. The Refugees: While the Sherifi family is now independent, we
still offer help now and then. Most recently we helped with car insurance.
Lilamani Perera’s niece writes that she is doing wonderfully, and is THE
layreader in her church, which the Perera family founded years ago! We continue
to interact with the Lasu family, thanks to the interest of the Lyndrups and
others.
8. Literacy: We still need more tutors.
9. Hosting: Board meetings, drop-ins for tours, Search and
vestry meetings, recitals, food distribution, Bach Society concerts, and AA
continue to make Calvary a busy place during the week.
10. HABITAT: What’s
next?
MUSIC:
The Stovall Memorial Lenten Series, as I have decided to call this,
the 18th year, began on March 3 and runs every Wednesday during
March. Vestry attendance has been poor – only two out of 15. But general
attendance has been very good – last week, there were 77 people there. In two
free-will offerings, we have taken in almost $400. I am so pleased with the
number of volunteers who have set tables, cooked, cleaned up, served, and done
all of those things that take a lot of time but that generate a great deal of
togetherness. For instance, did you know that one of our families has raised 17
babies as foster children? Thanks be to all who continue to help, attend, and
support.
Communications:
1. Publicity for the Stovall Memorial Lenten
Recitals has been very good in the CJ Tipsheet, even to the point of describing
how Owen Stovall cut bread and Zilpha told him how not to do it! Posters for
each concert, plus programs, have been made and distributed.
2. Holy Week-Easter edition deadline is March
28. YE WHO NEED TO KNOW, TAKE NOTE!
3. Webmaster Jim Barnes continues to do a fantastic
job of updating and adding to the Calvary website. As of March 15, we have had
a total of 5,228 visits to our website! That’s since March 31, 2003, and about
400 since last month! As we again resume a search, we can be sure that this
means of communication will be tapped extensively. We are proud of what we
offer on the website, and there’s not much about Calvary that you don’t find
there! A potential new rector just has to click on the first page if he/she’s
interested! Thanks, Jim!
Margaret
Dickinson
Education Report to the Vestry
March 2004
By: Callie A. Hausman
First of all, I would like to thank
the vestry for including Vestry Liasons for Education. The support is tremendously
appreciated! Thank you to Elyse Hensley
and Gail Richardson for serving in this capacity.
I would also especially like to
recognize Gail Richardson for being such an integral part of Godly Play over
the past few weeks as she and I traveled to Owensboro to give a presentation at
the Diocesan Convention as part of the Children’s Ministry Team for the
Diocese. The attendance and response
was absolutely wonderful. Many people
noted how Gail’s talent for Godly Play storytelling, including Bishop Reed,
gave them new insight into a very familiar story, THE GOOD SHEPHERD. And this past weekend, Kathleen Capcara,
trainer and author of Godly Play, came to Louisville to do training on Godly
Play classes for older primary children.
Kathleen is in the process of ordination and we are very fortunate that
she came to Louisville, as she has all but given up her traveling this
year. I would like to request
additional funds for new materials in support of setting up the new class. This can be done by writing for a new grant,
or possibly having a drive asking people if they would like to contribute,
though we don’t want to conflict with the request for support of
handbells. It is very rewarding to see
more and more people become aware and recognize the importance of such a superb
educational/spiritual program as Godly Play.
The Youth Group will be having the
progressive dinner next week starting at the home of Suzie Egger and moving on
to the Stark’s home for dessert and even indoor swimming. Last month they enjoyed bowling. Rev. Webb will celebrate the Eucharist. And Jeff Webb has volunteered to help with
the youth group—how very exciting!
At the vestry overnight, there was
discussion about planning another Art & Soul program, similar to the one we
had four years ago. To date, a
committee is being formed and will meet soon.
Will Cary, Beth Rudwell, David Webb, and Martha Edling have already
agreed to work on this. Martha Edling
is offering to help organize a summer program, similar to Bible School, for one
week, where emphasis would be on art and religion, resulting in contributing to
the exhibit in the fall. Dr. John Hale
has also agreed to lead a lecture related to the program. I’ll give you updates as they occur. Are there any dates in the fall that we need
to avoid, or might be particularly conducive to this for the lecture and
reception. We will need to consider
John’s schedule too, of course.
Also this fall, it would be good to
plan for the possibility of Catechesis for youth (and adults?) at Calvary. Additionally, Ned Reiter, Don Snow, and Rev.
Humke are very enthusiastic about a program they were introduced to at
Convention: Telling your story. Dick has recommended that we pursue this in
the fall.
Given the topics at Convention, it
is timely for us to offer some education for our youth. I am in the process of developing a few
lesson plans for the youth and am asking for the Vestry support and
recommendation from Dick to offer several classes to the youth regarding gay
ordination, gay marriage, etc. I think
it would be wise to inform the parents before the classes are held.
Thank you!
Callie Hausman
