Vestry
Minutes
Parker Hall
Participants
Present:
|
The
Rev. J. Edward Morris |
Noel
R. Booker |
Larry
W. Frederiksen |
Morris
K. Belknap |
James
M. Barnes |
|
Clyde
K. Warner |
David
L. Webb |
Virginia
L. Ray |
Carolyn
C. Frazier |
Thomas
H. Fulton |
|
Michael
E. Hensley |
Marsha
L. Webb |
Molly
Isaacs- McLeod |
|
Franklin
Starks III |
|
William
Vail, Jr. |
John
MacLean |
Harvey
Fulton |
|
|
Absent: None
Call to Order
The meeting was
called to order at
Minutes of December Meeting
Clyde Warner moved the approval of the
Special
Order of Business
Welcoming of new vestry members:
The Vestry Class
of 2010 was welcomed. New members are Athans Adoki, Jim Barnes, Molly Issacs-McLeod,
Franklin Starks, and Will Vail. The youth representatives are John MacLean and
Harvey Fulton.
Election of Investments Advisory Committee
Members:
The Senior and Junior Wardens are automatically appointed to
this committee.
Election of Officers:
TREASURER: The name of Jim
Barnes was placed in nomination for the office of Treasurer. There being no
other nominations,
SECRETARY: The name of
JUNIOR WARDEN: The names of
Marsha Webb, Tom Fulton, Michael Hensley, and Larry Frederiksen were placed in nomination for the office of Junior Warden. All
but Larry Frederiksen respectfully declined their nominations. There being no
other nominations, Ginger Ray moved that nominations be closed; Jim Barnes
seconded. Motion carried by acclamation. Larry Frederiksen is Junior Warden.
SENIOR WARDEN: The name of Noel
Booker
was placed in nomination for the office of Senior
Warden. There being no other nominations, Will Vail moved that nominations be closed;
Jim Barnes seconded. Motion carried by acclamation. Noel Booker is
Senior Warden.
Election of Deputies and Alternates to the
Diocesan Convention:
Three deputies,
three alternates, one youth representative, and one youth alternate
representative are to be elected for the upcoming 180th Diocesan
Convention on February 22 and 23 at St. Peter’s Episcopal Church in
The following are
appointed:
Deputies:
Franklin Starks
Molly Issacs-McLeod
Athans Adoki
Alternates:
Noel Booker
David Hess
Eliza Farnsley
Donna Duvall
Youth
representatives:
John MacLean
Haley Hensley –
alternate
Athans and Noel need to confirm their availability. David
Hess, Eliza Farnsley, and Donna Duvall are non-vestry
appointees whose availability needs to be determined. A motion was made by Jim
Barnes to appoint the above named deputies, alternates and representatives to
the convention. Marsha Webb seconded. Motion carried.
Fr. Morris mentioned further that this date
conflicts with the Consortium of Endowed Episcopal Parishes Annual Conference
in
Opening Meditation & Prayer
Fr. Morris
offered an opening meditation and prayer. Vestry members are urged to read the Vestry Papers prior to attending the
retreat. Fr. Morris read from Listening
Hearts followed by a moment of meditation and the Lord’s Prayer.
Committee Reports
Finance:
Jim Barnes made a
motion that the recommendation of the Finance Committee to withdraw $20,000
from the
Jim Barnes moved to
approve the letter of financial commitment dated
Action Item for the Finance Committee: none
Stewardship:
Larry Frederiksen
reported that 160 members have made pledges for 2008 for $358,535 or approximately
94 percent of the goal of $380,000. Twenty-three (23) members who pledged last
year did not so this year. Fr. Morris wants to know who did not make follow-on
pledges and why. The next Stewardship Committee meeting is February 10, the 2nd
Sunday of the month.
Action Item for the Stewardship Committee:
Worship:
Marsha Webb
reported that the committee met January 8. Upcoming events include Shrove Tuesday
Pancake Supper and Ash Wednesday services at
Action Item for Worship Committee: none
Christian Formation:
David Webb and
Carrie Frazer reported the following:
o
Callie Hausman has sent out emails of upcoming
events, including the Diocesan Acolyte Festival which is being hosted by
o
The Youth Progressive Dinner was held the evening of
January 20 and was a great success. Many thanks to the Will and Beth Vail,
Nancy and Eddie Crawford, and Franklin and Franklin Starks for hosting this
event.
o
A Calvary Parents Meeting was held January 12.
o
A Teachers Dinner Meeting was held January 17.
o
Refer to Callie’s Report to Vestry for more details.
Action Item for Christian Formation: none
Property Committee:
Clyde Warner gave
the Property Committee report.
o
The library has been painted where plaster repair
was showing. The work was performed by Mark Kinsman.
o
The doorbell and intercom outside Parker Hall has
been installed.
o
There is a telephone line to Parker Hall. This line
is limited to local access for outside calls.
o
Item addressed from last month’s minutes:
o
All vandalism repairs have been made and paid.
o
The walls behind the sink in the kitchen need
plaster.
o
The north tower slit windows need storm glass
panels.
o
The front stone steps need work. One stone mason’s
quote was $12,000. This is too high for our budget.
o
Tower restoration is being funded by a $10,000 grant.
$5,000 of the grant money has been allocated for plastering and $2,000 has been
spent so far on heating and lighting.
o
Parents have volunteered to paint.
o
Exterior painting of trim is needed. The last time this
was done was 1997 at a cost of over $50,000 paid by the preservation fund. The
cost to do this today is expected to be higher. Exterior painting may need to
be funded by the capital campaign.
o
Playground: Fr. Morris and Ginger Ray would like to
have a landscape architect involved and would like this initiative given a
reasonable priority.
The next Property
Committee meeting will take place either February 3 or 10.
Action Items for the Property Committee (carried
over from December):
Outreach:
Fr. Morris spoke
for Outreach. Margaret Dickinson has set records for clothing donations. Refer
to Margaret’s Outreach, Music and Communications report for more details.
Action Item for Outreach:
Communication:
Carrie Frazier
reported that the Be Moved media
presentation was unveiled to the membership at the annual meeting. Promotional
items can be purchased. Carrie was applauded for her efforts in putting
together the presentation, and Andy was thanked for his photography. The next
meeting is February 2.
Action Item for Communication: none
Parish Life:
The Parish Life
Committee report was given by Ginger Ray. We need better follow-up with new
members. Calvary Camp is set for May 23.
Action Item for Parish Life:
Junior Warden:
No report.
Senior Warden:
No report.
Rector:
Fr. Morris reminded
the vestry members to read Vestry papers prior to attending the retreat. Packets
will be sent out. Be at Wooded Glen by
Old Business
Long-Range Planning:
Fr. Morris will
address LRP issues at the vestry retreat.
New Business
Parochial Report:
The Parochial
Report has been completed and needs to be approved. Marsha Webb moved to accept
the report. Jim Barnes seconded. There was no discussion. Motion carried.
By Laws:
Jim Barnes made
the motion to amend Section 2 of the By Laws regarding membership to show “sixteen
(16) to eighteen (18)” in the sentence regarding youth representatives. The
motion was seconded by Ginger Ray. There was no discussion. Motion carried.
Announcements
Anyone who wishes
to attend the Consortium of Endowed Episcopal Parishes Conference in
The next regularly scheduled meeting of the Vestry
is
There
being no further business, the meeting was adjourned at
Respectfully
submitted,
Morris
K. Belknap
Secretary