Calvary Episcopal Church
Vestry Minutes
January 18, 2005
Parker Hall
Participants
Present: Nancy Anderson, H. Nicholas Baker, James
Barnes, Laina Brown, Sandra Cherry, Downey Gray, James Hendon, Elyse Hensley,
Jerrold Lyndrup, Andrea Morris, Sara Reisz, Mary Sachs, Margaret Scharre; The
Rev. J. Edward Morris.
Absent: Jonathan Smith
Opening Prayer
The meeting was called to order at 5:20p.m.; Corky Sachs and Fr.
Morris offered meditations.
Minutes of December meeting
Sally Reisz moved the approval of the December 21, 2004 minutes of
the vestry; seconded by Andrea Morris. Motion carried.
Special Orders of the Day
1.
Election of
2005 officers of the vestry.
Fr Morris opened the floor for nominations
for the 2005 officers of the vestry.
Downey Gray nominated Sally Reisz for
Senior Warden. Hearing no further nominations, Downey moved that the
nominations be closed; Sandra Cherry seconded. Motion carried.
Meg Scharre nominated Downey Gray for
Junior Warden. Sandra Cherry nominated Jim Barnes for that office. Jim
declined, deferring to others who may not have held such office in the past.
Hearing no further nominations, Jim Barnes moved that the nominations be
closed; Andrea Morris seconded. Motion carried.
Jerry Lyndup nominated Jim Barnes for
Secretary. Hearing no further nominations, Jerry moved that the nominations be
closed; Sally Reisz seconded. Motion carried.
Laina Brown nominated Andrea Morris for
Treasurer. Hearing no further nominations, Laina moved that the nominations be
closed; Jerry Lyndrup seconded. Motion carried.
Meg Scharre moved that the slate of
nominees be elected by unanimous acclamation; Nick Baker seconded. Motion
carried.
2.
Election of
Deputies to the 177th Convention of the Diocese of Kentucky.
By motion of the Executive Committee, the
following parishioners were nominated as Deputies to Convention: John Bugbee,
Ned Reiter, Corky Sachs with Haley Hensley nominated as Youth Deputy. Alternate
Deputies nominated were Elyse Hensley, Walt Morris, Deborah Stewart with Tori
Long nominated as the Youth Alternate. Motion carried.
3.
Election of
members of the Investment Advisory Committee.
By motion of the Executive Committee, the
following were elected as members of the Investment Advisory Committee: Kate
Crawford (2002), Jamie Hendon (2003), Harvey Turner (previously elected in
2004), and Jim Hill (2005). The terms of office are four years from date noted.
The Senior Warden, Junior Warden and Treasurer are automatic members. Motion
carried.
Committee Reports
Finance:
Andrea Morris presented the financial statements through December,
2004 that were included in the agenda for the Annual Congregational Meeting on
January 16, 2005. Downey Gray moved that the report be accepted; Corky Sachs
seconded. Motion carried. Andrea presented the proposed budget for 2005.
Andrea reported that the budget she prepared needs to be emended
because of the need for a new fax machine, a new duplicator (a committee has
been formed to get prices/bids on this project) and a recently received Anthem
bill that is greater than expected. The discussion of the 2005 budget included
a discussion of the cost of the tuck-pointing project and the current status of
the Zilpha Stovall estate that was expected to be used to pay for the
tuck-pointing. Sally Reisz explained that Calvary has received a check from the
estate but that it has not been cashed as it accompanied a release form
indicating that we agreed that this was the sum total of our share of that
estate; the Executive Committee does not agree with that interpretation of the
Stovall Will and would like authorization to pursue the matter. Corky Sachs
moved that the Senior Warden be authorized to retain an attorney to review the
Will and interpretations thereof and to provide advice as to the advisability
of pursuing any additional interest Calvary may have in the distribution of the
Zilpha Stovall estate and to act upon that advice; seconded by Downey Gray.
Motion carried.
After extended discussion relative to other matters in the
2005 budget; i.e., how payments to the endowment fund are shown, how the Third
Street mortgage payment and interest are shown, and the need for other
financial statements which may give a clearer picture of the financial
condition, Downey Gray moved that the 2005 budget be tabled with approval to continue
to pay 2005 salaries and to make any necessary operating expenditures; Sally
Reisz seconded. Motion carried.
Fr. Morris reported that a Finance Committee is being formed
that will look at balance sheets, financial reports and financial records on a
regular basis. The committee will meet one week before the Executive Committee
meets so that the officers can review the statements. The first meeting will be
February 3. (The Executive Committee meets one week prior to each vestry
meeting to set the agenda for such meetings.)
Stewardship:
The Stewardship
Committee met last week to review the results of the campaign. A report will be
given at the next meeting of the vestry. The current committee is seeking
additional members.
Worship:
Jim Barnes drew the vestry’s attention to
the January written staff report for Music pointing out particularly that the
Lenten Recital Series is almost upon us. A list will be placed on the board in
the Parish Hall for luncheon preparation volunteers. Jim also reported that the
Worship Committee met on January 4th and will meet again on February
1. The purpose of the committee is to review worship services in general, but
particularly immediate past worship services, in view of what works best and
what may need to be changed. The committee will also review plans for services
in the immediate future and those for services in the next church season cycle.
The January 4th meeting focused on services during the Christmas
season and the Celebration of New Ministry. The review of plans for immediate
services included Ash Wednesday (February 9) and Lent. Holy Week service plans
were those in the third category of review.
Fr. Morris announced that he would
celebrate Holy Eucharist, Rite II, at 12:05 on Thursdays beginning February 10.
The service will also include anointing and laying on of hands healing prayers.
Christian Formation:
Elyse
Hensley drew the vestry’s attention to the January written staff report for
Christian Formation and to the minutes of the first meeting of the Christian
Formation Group that has subdivided into the Adult Formation Committee and the
Youth Formation Committee. These groups will review the Christian Formation
Program and provide advice in this area. The subcommittees will meet as
separate groups beginning in February.
Fr. Morris reported that the youth of the
Diocese would meet at Calvary Sunday afternoon, January 23. Fr. Morris will
celebrate Holy Eucharist at 4:00 with youth serving as ushers, chalice bearers,
readers, and musicians. A kickoff progressive dinner will follow facilitated by
a trolley hop.
Building, House and Grounds:
Jerry Lyndrup provided copies of the
current and future maintenance projects to the new members. Tuck-pointing
continues. Jerry reported that he has tried to get the contractor to give him a
bill for the work to date (as an aid for the budget preparation) but such has
not yet been forthcoming. He will continue to work on that. He reported that
the drinking fountain on the second floor has been replaced. He also reported that
Carla McCarty has resigned from her duties as head of the kitchen committee and
that Martha Edling has taken her place. Laina Brown will continue to obtain the
supplies for the kitchen.
Outreach:
Jim Barnes drew the vestry’s attention to
the January written staff report for Outreach. He also reported that he is
receiving thank you notes from the outreach grant recipients and would provide
copies at a future date. Fr. Morris reported that the letter from St. George’s
Community Center is going to be duplicated in the next issue of the Connection.
Communication:
Meg Scharre drew the vestry’s attention to
the January written staff report for Communication. Meg reported that the
Marketing and Public Relations Committee would be meeting tomorrow (January
19).
Parish Life:
Sandra
Cherry reported that the next round of the Foyer Groups began Friday, January
14, with a kickoff pot-luck dinner at Calvary. The individual foyer groups made
plans through July. She stated that a closing get-together would be planned for
July. She further reported that the softball season would soon be here. She
also distributed the coffee-hour sign up list.
Fr. Morris reported that the Shrove Tuesday
Pancake Supper is scheduled for February 8 and will again be sponsored by the
Youth of the church. He also asked that palms from last Palm Sunday be brought
to the church for burning on Shrove Tuesday to provide the ashes for Ash
Wednesday services the next day.
By-Laws:
Sally Reisz
distributed copies of the By-Laws that are now on computer. Nick Baker reported
that these can be discussed at the next vestry meeting.
Junior Warden:
Being newly
elected to the office, Downey Gray deferred any report.
Senior Warden:
Sally Reisz reported that the Vestry Retreat is
scheduled for February 18 and 19 at Wooded Glen, Henryville, Indiana.
Activities of the Senior Warden being covered elsewhere during this meeting,
Sally had nothing further to report.
Rector:
Fr. Morris
reported that Ash Wednesday services are scheduled for 12:05 and 5:30 on
February 9. He also reported that he has scheduled a Lenten Quiet Morning for
Saturday, March 5 from 10:00 – 12:30. This is a Lenten retreat for reflection
and self- examination and includes short common prayers interspersed with time
for individual silent meditation. He further reported that the date for the
Bishop’s visitation and Confirmation is June 5 that is also the first Sunday on
the Summer schedule.
Fr. Morris also
reported that he has agreed to the placement of a seminarian at Calvary. Rhonda
Lee will begin her internship on February 6 with her Ordination to the
Deaconate expected in June. Her fields of interest include Pastoral Care and
Adult Education. She is completing her doctoral degree at Duke University.
Old Business:
Having been covered
elsewhere during the meeting, there was nothing to report.
New Business:
Having been
covered elsewhere during the meeting, there was nothing to report.
The next regularly scheduled meeting of the vestry is February 18,
at the Wooded Glen Retreat Center with Jim Barnes officiating Compline.
There being no further business, the meeting was adjourned at
7:43p.m. with Compline officiated by Nick Baker.
Respectfully submitted,
James M. Barnes
Secretary
Staff Reports
Outreach, Music, and Communications
– January 2005
Outreach:
1. Food
Donations: As is the custom at the end of the year, this
report reflects the totals for 2004. The February report will encompass the
beginning of January through the middle of February. Therefore, the total value
of food donated by various groups in 2004 totaled $35,002, an increase of
almost $4,000 over 2003.
2. Food
Distribution: During December, we gave out 123 food bags that fed 211
people. The totals for the year are 1,546 food orders feeding 2,559 people. Due
to the move to Christ Church Cathedral in a less residential area, our totals
were down about 600 from 2003. The Help Ministries office is hoping to move
back into our area, so if you know of a place, please advise us!
3. Clothes
Shops for Women and Kids: Thanks to clothing contributed exclusively by
Calvary people, and thanks to the intense interest given to this project by our
weekday volunteers, the number of people clothed at Calvary continues to
increase. In 2004, we clothed 743 people with everything from complete outfits
to gloves, coats, and hats for the cold weather.
4. Breads: The jelly business has shut down as the cold has
approached. Thanks to all who helped with this project, both the makers and the
takers!
5. Book
Aid: Books continue to come in, and are well cared for by David Webb, with
advice from Timmons Owens.
6. Crisis
Care (Outreach of sorts!) Jean Dietz has been making calls to the church
some Wednesdays and then following up on those who are sick or in crisis. Meals
have been prepared and taken to some parishioners in crisis. Lois O’Hara also
continues to write welcoming notes to those who sign the guest book.
7. The
Refugees: Premilla
Dassenaike, Lilamani Perera’s niece, reports that although Lilamani and family
are safe in Sri Lanka, the Tsunami devastation is everywhere. Sherifis still
upset over Ridvan’s wreck. The Lasus have bought a house in Shively.
MUSIC:
Christmas
Eve services were a challenge with the snow! We had to cancel the choir
rehearsal and dinner on December 23, but most musicians figured out ways to get
to Calvary on Christmas Eve. We thank all those who pitched in and transported
those who were stuck! Of the 118 who made it to the 9:30 service, more than 45
were musicians, and we thank them all for special effort and a wonderful
evening of music.
The Young
String Ensemble did a great job at the 4:00 service on Christmas Eve, with all
eleven string players making it to church, along with Judy Wilson, their
director. Thanks, one and all.
The choir
dinner has been rescheduled for next Sunday, January 23, after the 11:00
service.
Next up:
LENTEN RECITAL SERIES! Hard to believe! The soloists are all lined up (Lynn
Thompson, Catherine Alberts, Mike Tunnell and his trumpets, Julia Richardson,
Melvin Dickinson, and Margaret Dickinson) and volunteer sheets will soon appear
for luncheon volunteers. If any vestry people can help, it is a most
interesting and gratifying time! We do hope, even if you can’t help, that you
will support this traditional series with your presence.
Communications:
THE
CALVARY CONNECTION deadline is January 23. The new Junior Warden especially
needs to be put on deadline alert – the rest of the vestry people know my
feelings about deadlines!
Webmaster
Jim Barnes continues to do a fantastic job of updating and adding to the
Calvary website. To date, 9,257 visitors have logged in to our website since
March 31, 2003.
The Annual
Meeting booklet has been created, assembled, and handed out on Sunday, January
16. Much is contained in the booklet that contains over 30 pages of information
about Calvary’s happenings in 2004. The information was submitted by 30 program
heads and others, and assembled by yours truly.
It is
time, with all of the bulletins, mailings, booklets, and other materials that
we publish in-house, that we consider a new copier, one that will do pictures
well, print legibly, and be able to fax, collate, and staple! We have received
information and proposals from Duplicator Sales, and I hope you will consider
this need carefully. To expend hours and hours on things like Christmas Eve
bulletins and then have them appear with black lines on each page is neither
pleasing or professional!
Margaret Dickinson
Christian
Formation Report to the Vestry
January 2005
Classes resumed on Jan. 9, 2005 and
will continue through the end of May.
Confirmation classes for youth begin on February 20, 2005 at
10:00 a.m. on Sunday mornings. Also,
there will be confirmation instruction for adults during the spring.
On 1-9-2005, Youth Leaders and
youth members met to plan and discuss the service which Calvary is sponsoring
on 1-23-2005 for the Diocesan Youth Progressive Dinner. We are so pleased to be able to share our
church and introduce our new rector to diocesan youth! And thank you to all those who participated,
from other churches as well.
On January 2, 2005, two new
committees met: The Christian Formation
Committee for the Adult Forum and The
Christian Formation Committee for Youth.
Monthly meetings will be held on Sunday mornings. I synopsis of the meeting is attached.
Next month on February 8, the youth
will be sponsoring a Shrove Tuesday Pancake Supper. The Lenten Event will be held on the first Sunday of Lent,
February 13.
Callie A. Hausman
Christian Formation Director
