Vestry Minutes
January 16, 2007
Parker Hall
Participants
Present:
|
Nancy
Anderson |
Downey
M. Gray |
James
R. Hendon |
Mary S.
Sachs |
David
L. Stewart |
|
Virginia
L. Ray |
Clyde
K. Warner |
David
L. Webb |
Michael
Hensley |
Marsha
Webb |
|
Morris
K. Belknap |
Larry
Frederiksen |
The
Rev. J. Edward Morris |
|
|
Absent:
|
Noel R.
Booker |
Carolyn
C. Frazier |
Tom
Fulton |
Mary
Ann Mertz |
|
Opening Prayer
The meeting was called to order at 5:15PM. Fr.
Morris offered an opening meditation and prayer.
Minutes of December Meeting
Downey
Gray moved the approval of the December 19, 2006 minutes of the Vestry;
seconded by David Stewart. Motion carried.
Special Order of Business
Welcome new Vestry Members:
Morris Belknap, Larry
Frederiksen, Tom Fulton, Michael Hensley, & Marsha Webb
Elect new Vestry Officers and Investment Advisory
Committee Members for 2007
·
Secretary
David Stewart was nominated and elected by acclamation.
·
Treasurer
Jim Barnes was nominated by Fr. Morris. It was noted that the Treasurer does
not have to serve on the Vestry as well. Noel Booker has agreed to serve as the
liaison between the Treasurer and the Vestry. Motion for acceptance of the
nomination by Clyde Warner. Seconded by Ginger Ray. Mr. Barnes was elected by
acclamation.
·
Junior Warden
Jamie Hendon recommended Noel Booker. Downey Gray made the nomination. Seconded
by Jamie Hendon. Approved by acclamation.
·
Senior Warden
Downey Gray nominated Jamie Hendon. Seconded by Corky Sachs. Approved by
acclamation.
Elect Diocesan Convention Delegates
The Diocesan Convention is to be
held at St. Luke’s Church; Anchorage, KY on February 23 & 24, 2007.
The following people were
elected:
|
Deputies |
|
Alternates |
|
Marsha Webb |
|
Morris Belknap |
|
Larry Frederiksen |
|
Tom Fulton |
|
Michael Hensley |
|
Jamie Hendon |
|
|
|
|
|
Youth Representatives |
|
|
|
John McClean |
|
Kelsey Hensley |
Diocesan Pledge – form and amount
The Vestry agreed that Fr. Morris shall send a letter to the Diocese
pledging $52,000 with an explanation as to why this amount is less than 15% of
the budget as required by the Diocese. The letter will note that this is an
increase in the percent pledged over last year, and that the Vestry and
Financial Committee are working on a plan to bring the pledge amount up to the
required 15%.
Change of Vestry meeting schedule:
Tom Fulton, a new member of the
Vestry, has a conflict with the 3rd Tuesday of the month. The Vestry
resolved to change the meeting night to the 4th Tuesday of the
month.
Youth Representative to the Vestry
The Vestry discussed the
addition of a youth representative to the Vestry as allowed by the Canon. The
position must be filled by someone who is between the ages of 16 and 18 years
old at the time of the appointment by the Vestry. The appointment will be for
one (1) year and the position will have a vote in Vestry matters. Fr. Morris
presented the names of two of Calvary’s youth who had expressed and interest in
being on the Vestry. One is Mary Catherine Wright and the other is Haley
Hensley. Due to some questions about age, the discussion was tabled for action
during the Vestry Retreat in February.
Committee Reports
Finance:
Jamie Hendon led a discussion of an explanation of
the balance sheet with comments and questions. It was an active year for church
maintenance. The next Finance Committee meeting is set for February 8 at 4:30 (a
correction to the agenda).
Stewardship:
Downey Gray urged the work on stewardship to
continue year round, not just in September.
Worship:
Fr. Morris spoke for Jim Barnes. A meeting will be
held January 21 for all those interested in becoming Eucharistic Visitors after
the 11:00 o’clock service on January 28. The next Worship Committee meeting is
January 30.
Christian Formation:
David Webb reported that the Youth Progressive
Dinner is this Sunday, January 21. It begins with a Eucharist at 4:30 in Parker
Hall, followed by appetizers. The group will carpool to the Crawford’s for
dinner, and then on to the Starks’ for dessert.
Property Committee:
Clyde Warner reported that the broken windows in the
Parish Hall have been fixed. The church structures continue to be maintained by
a “band aid” approach and we survived a visit from the fire marshal. An
explanation of how the Property Program Committee evolved from the House and
Grounds Committee was presented to the new members of the Vestry.
New Vestry member Michael Hensley volunteered to
serve on this committee.
Outreach:
Jamie Hendon led a discussion regarding the Clothes
Closet Ministry Discernment. The committee to discuss the future of the Clothes
Closet includes Jamie Hendon, Laina Brown, Noel Booker, Beverly Haverstock,
Margaret Dickinson, Anna Havrolesko, and Fr. Morris.
Fr. Morris and Jeff Webb are working on plans for a
trip to the Diocese of Mississippi Gulf coast to provide relief for the victims
of Hurricane Katrina.
Communication:
The deadline for input for the
next Calvary Connection is January
18.
Parish Life:
Ginger Ray and Corky Sachs have
been working on ideas for a ‘Dinner Theater’ fund raiser to be held April 27
and 28.
A Hospitality Hour sign-up sheet
was passed around at the request of Sally Reisz.
Ginger Ray urged for volunteers
to get involved for Sunday school and kitchen cleanup groups.
Junior Warden:
Jamie Hendon for Noel Booker –
no report.
Senior Warden:
Jamie Hendon provided
information regarding the upcoming overnight retreat. The dates are February 9
and 10 and the location is the Wooded Glen Conference and Retreat Center near
Henryville, Indiana. For additional information, the Website is woodedglen.com.
A form was passed around for attendees to indicate if they wanted a single or
double room.
Rector:
Fr. Morris announced that Anita
House starts as the full time Church Secretary in February. Fr. Morris is also
in discussions with Leroy Malone to consider extending his hours and duties to
serve as Calvary’s Sexton.
Old Business:
Long Range Planning Committee -
Fr. Morris reported on a very good meeting. The courtyard requires attention
and needs to be secured. An appropriate fencing such as wrought iron would cost
about $20,000. A playground is being considered
New Business:
There was no old business to
discuss.
Announcements:
Fr. Morris referred to the
agenda for announcement items: Vestry Retreat at Wooded Glen Conference and
Retreat Center in Henry County Indiana February 9-10, Diocesan Convention Feb
23-24, and the Consortium of Endowed Episcopal Parishes Meeting March 1-3.
The next regularly scheduled meeting of the Vestry
is February 27, 2007 @ 5:15 PM. Meeting will be held at Calvary Church. Jamie
Hendon will officiate Compline.
There
being no further business, the meeting was adjourned at 7:25 PM with Compline officiated by Fr. Morris.
Respectfully
submitted,
David L.
Stewart
Secretary